Executive Assistant

About Phoenix Technologies:

Phoenix Technologies is revolutionizing ecommerce by addressing critical gaps left by platforms like Shopify, empowering D2C brands with unprecedented flexibility and innovation. Phoenix serves ambitious merchants who require advanced control and optimization to thrive in competitive markets.

Since our launch in October 2023, Phoenix has experienced rapid adoption, achieving 35% month-over-month growth and 8-figure ARR in early 2025. Our comprehensive suite of products—each embedded with AI-driven capabilities—enables merchants to fully customize their customer journeys, payments, and support experiences without the need for extensive coding or fragmented third-party integrations.

Led by experienced serial entrepreneurs, including a CEO with $150M in ecommerce sales and an executive team with multiple successful exits, our goal is to become a $1 billion company by 2028. Our culture emphasizes high-performance, accountability, and innovation, attracting merchants who share our vision of redefining ecommerce success.

Position Overview

We are seeking an experienced, organized, and tech-savvy Executive Assistant to provide top-tier support to our executive leadership. The ideal candidate will have at least five years of experience in a fast-paced, digital-first environment, with the ability to seamlessly manage calendars, communications, special projects, and event logistics. You’ll be a key partner in driving day-to-day operational efficiency, internal coordination, and executive focus.

Key Responsibilities:

Executive & Administrative Support

Manage complex calendars, scheduling meetings, appointments, travel, and briefings

Prepare executive materials, meeting agendas, and follow-up action items

Screen emails and manage priorities for incoming communications

Assist with board and investor communications and documentation as required

Project & Operations Support

Track project timelines, deliverables, and milestone completion with cross-functional teams

Coordinate with internal departments to ensure priorities stay on track

Organize and maintain digital files, shared drives, and documentation for executive projects

Liaise with vendors, contractors, and service providers when needed

Event Planning & Coordination

Organize internal events, team off-sites, board meetings, and client-facing engagements

Oversee logistics such as venue booking, travel, catering, and presentation materials

Support leadership with key conferences and executive appearances

Digital & Tech Proficiency

Confidently use productivity platforms (e.g., Google Workspace, Zoom, Slack, Notion, Asana, Jira, etc)

Create polished documents, decks, and internal updates

Maintain subscription services and digital tools essential to business operations

Ideal Candidate Profile:

5+ years experience as an Executive Assistant or similar role in a tech-forward, entrepreneurial environment

Highly organized, detail-oriented, and proactive with a "no-task-too-small" mindset

Proven experience managing fast-moving calendars and high-stakes schedules

Strong communication skills—both written and verbal—with discretion and confidentiality

Comfortable in an evolving, startup-like culture with multiple priorities and frequent change

Experience managing events and coordinating cross-functional stakeholders

What You’ll Get:

Competitive compensation

Dynamic, entrepreneurial work environment

Opportunity to work directly with executive leadership on high-impact initiatives

A front-row seat to the rapid growth of a disruptive tech company