Controller

Controller

Houston, TX

Our client, a full-service architectural firm, is seeking a Controller to oversee the company’s day-to-day, monthly and year-end accounting, resourcing, and related functions, including:

Financial:

Maintain financials (with input and direction from firm’s CPA)

Reconcile accounts

Prepare journal entries

Prepare annual financial budget and monthly comparison reports

Update bank data daily

Projects: establish financial plan based on Agreement(s) with Client; Invoicing; Accounts Receivable / Accounts Payable; Create POs if needed; MWDBE / HUB Monthly Reporting

Pay all bills (project and non-project related)

Credit Card Data – update weekly or bi-weekly; track reimbursables by Items; reconcile monthly and pay

Operations: Provide an effective internal control environment, including:

Work with the operations and project management teams to ensure proper project financial documentation, budget controls and profitability

Manage employee time tracking in the office software (currently Projector): open projects and project categories in the software; enter project financial plans based on project fees, schedule and manpower assignments; monitor time entries for completion; generate utilization reports and reports to track project financial progress.

Manage payments for principals’ architectural licenses.

Manage all MWDBE / HUB certifications in all locations: applications, renewals, payments etc.

Communicate inconsistencies, problems, and recommendations to management’s attention

Human Resources: Assist with procedural HR issues including:

Process payroll and payroll tax filings (will be trained by firm’s CPA who is currently handling payroll)

Handle PTO reporting per pay period

Coordinate employee insurance and retirement benefits

Process changes in the payroll and benefits systems

Track and pay employee expense reports

Run employee utilization reports

New Employee onboarding

Maintain employee information in HR software (currently Bamboo)

Requirements:

Strong accounting background with 5+ years’ experience. CPA preferred

Strong organizational skills

Proficiency in Excel, QuickBooks, and Microsoft Office suite

Familiarity with BQE Core and/or Monograph a plus, but not mandatory

Interest and ability to learn new software