Executive Assistant

Cimcor, Inc. is seeking a highly capable, detail-oriented Executive Assistant to provide direct support to a C-level executive. You’ll be the air-traffic controller for the executive’s day—managing schedules and communications, anticipating needs, and keeping critical projects on track. This position demands a strategic thinker who thrives in a dynamic environment, juggles competing priorities with ease, and communicates clearly at every level. If you’re resourceful, trustworthy, and pride yourself on staying five steps ahead, we’d love to meet you.

Key Responsibilities

Calendar & Inbox Management

Own the executive’s calendar and email with precision and discretion

Anticipate conflicts, re-prioritize swiftly, and keep stakeholders informed

Communications Hub

Serve as the primary point of contact (phone, email, messaging); interface with clients and partners

Draft company-wide updates, executive messages, and concise status summaries

Meeting & Event Coordination

Schedule internal/external meetings, prepare agendas, capture action items, and follow through on next steps

Organize team events and corporate celebrations, handling every detail

Travel Planning

Arrange domestic and international travel end-to-end (air, hotel, visas, ground transport)

Produce clear itineraries and provide on-trip support; track loyalty programs

Project & Objective Tracking

Monitor key initiatives; follow up on deliverables to ensure objectives are met on time

Prepare reports and analyses for the executive based on research or historical data

Administrative & Financial Support

Monitor shared inboxes; route or resolve tickets promptly

Follow up on overdue A/R and enter bills in A/P (NetSuite)

Maintain vendor relationships, inventory, and office supplies; run occasional errands

Scan, archive, and safeguard contracts and historical documents

Executive Representation & Office Culture

Represent the executive in their absence by attending meetings and taking notes

Assist other employees at the executive’s direction and coordinate morale initiatives

Notify the executive’s spouse of key events and milestones when appropriate

Maintain professional knowledge by attending workshops and reviewing publications

Requirements

3+ years supporting a senior or C-level executive (tech or high-growth environment a plus)

High school diploma required; associate/bachelor’s degree or PA certification preferred

Expert-level Google Workspace; strong Word, Excel, PowerPoint skills; NetSuite familiarity a plus

Tech-savvy, quick to master new tools, and comfortable with office-management procedures

Impeccable organization, critical thinking, and written/verbal communication

Proven ability to operate independently, adapt to shifting priorities, and solve problems fast

Absolute discretion in handling confidential information

Reliable transportation for local errands (mileage reimbursed)

Bonus: you understand the life-saving power of a good açaí bowl

Benefits

Medical, dental, and vision insurance

Paid time off & holidays

Mileage and travel reimbursement per federal guidelines

Small, collaborative team where your impact is visible every day