Office Manager

Job Description

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, and strong multi-tasking to meet deadlines in a fast-paced environment.

As office manager you shall be responsible for making appointments, ordering office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front Office Manager or Office Administrator shall be an advantage.

The successful candidate should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Ultimately, the ideal candidate shall be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

· Serve as the point person for office manager duties including:

· Schedule meetings and appointments

· Organize the office layout and order stationery and equipment

· Maintain the office condition and arrange necessary repairs

· Coordinate with IT department on all office equipment

· Ensure that all customer work orders are invoiced

· Proven experience as an Office Manager, Front Office Manager or Administrative Assistant

· Knowledge of Office Administrator responsibilities, systems and procedures

· Proficiency in MS Office (MS Excel and MS Outlook, in particular)

· QuickBooks

· Hands on experience with office machines (e.g. fax machines and printers)

· Excellent time management skills and ability to multi-task and prioritize work

· Attention to detail and problem-solving skills.

· Excellent written and verbal communication skills

· Strong organizational and planning skills in a fast-paced environment

· A creative mind with an ability to suggest improvements.

· College degree; additional qualification as an administrative assistant or Secretary will be a plusCompany Description

Fast-paced service company with heavy deadlines that must be adhered to on a daily basis. Excellent customer service skills results driven

Full-time