Manager of Contracts and Purchasing

About the Organization

George Kaiser Family Foundation (GKFF®) is a Tulsa-based charitable organization dedicated to providing an equal opportunity for young children in Tulsa through support of early childhood education, community health, social services, and civic enhancement. The investment team manages GKFF’s $4+ billion globally diversified and growing investment portfolio. GKFF is a dynamic non-profit organization with a talented team of professionals who maintain an entrepreneurial culture as they encounter new projects, opportunities, and challenges every day.

Position Summary

We are seeking a highly organized and detail-oriented Manager of Contracts and Purchasing to oversee the administration of contracts and ensure efficient operational support within our organization. The ideal candidate will possess strong leadership skills and a comprehensive understanding of contract management processes.

Requirements

Essential Duties and Responsibilities

Contracts Management

Manage the contracting process across the GKFF® and TCF ecosystems

Administer all contracts prepared and executed for our use (vendors, independent contractors, sponsorship)

Lead the implementation of new contract management system

Project manage the customization of a workflow within the system for new contract generation according to prescribed templates, from initial request through execution

Implement contract standardization and expediency wherever practical

Work to sensibly reduce legal expense on contracts

Assess rigor of specified scopes of work/deliverables and provide feedback to business owner where necessary

Ensure all contracts are properly approved and follow recommended guidelines

Implement and maintain contract database, including monitoring of contract terms/expiration

Purchasing Management

Identify opportunities to consolidate purchasing to reduce spend

Participate in negotiation process for any purchases over $50,000

Prepare and distribute guidelines for effective purchasing

Other duties as assigned

Skills and Qualifications

Associate’s degree is required; bachelor's degree preferred

Proven experience in contract management and administrative services

Strong customer service and communication skills

Excellent organizational and time management abilities

Proficiency in technology skills such as Microsoft 365, ASANA, and Slack

Ability to analyze complex information and make informed decisions

Strong leadership skills with the ability to motivate and develop a team

Attention to detail and a commitment to accuracy

Physical Requirements

Ability to sit in front of a computer monitor for multiple hours at a time

Ability to lift up to 25 lbs.

Ability to communicate verbally and in writing in a professional manner

Ability to walk up and down multiple flights of stairs without assistance

Hours and Location

This position is a fully in-person position based at 7030 S. Yale Ave., Suite 600, Tulsa, Oklahoma 74136

A typical work week is Monday - Friday from 8:00 a.m. – 5:00 p.m.

The work week will occasionally vary with advance notice depending on scheduled programming and other events; on occasion, may require early start, late evening or weekend hours

Domestic travel required on occasion

Reliable transportation

Ability to attend in-person meetings

About our Benefits

As part of our overall compensation package, we offer work/life flexibility, comprehensive health benefits, paid time off, and generous retirement contributions designed to support you and your family.

Details:

100% employer-paid medical, dental, and long-term disability for full-time employees only; option to add vision and dependents

401K employee and employer contributions

Paid time off to support you while you are out of the office

Paid holidays so our employees can spend time with those they care about

Employer-paid AD&D life insurance, with employee option to add supplemental life insurance