Parish Venues Event Manager

Employment Status: Full Time / 40+ hours/week

FLSA Status: Exempt / Salaried

Work Schedule: Generally 8a - 5p Mon. - Fri., with some nights and weekends as necessary

Reports to: Director of Parish Operations

Full-Time Benefits may include:

Paid Holidays/Holy Days (vary by location)

403(b) Retirement

401(a) Pension Plan

Medical, Dental, Vision, Life

Employee Assistance Program

Short-term/Long-term Disability

Essential Functions:

1) Work with clients and parish staff/volunteers to coordinate all Parish venue events, meetings, and receptions based on the needs and goals of each client.

a. Secure dates within Parish calendar, provide contracts, rules and regulations, and process client payments for use of Parish venues, primarily Cana Ballroom, St. Anthony Hall and Gym

b. Manage linen inventory and coordinate with cleaning vendor.

c. For parish-sponsored events, ensure proper kitchen training paper goods and serving supply is provided to volunteers.

2) Professionally advise and assist clients with vendor logistics/delivery timeline and plan layout/set-up of the facility for events hosted in Parish venues.

3) Act as point person, or assign staffing, for clients and vendors during an event and administer policies and timelines for each event in relation to the facility. This includes taking incoming calls and responding to emails.

4) Hire, train and manage Cana Ballroom Attendants.

5) Problem-solve on-the-fly as needed to ensure smooth and satisfactory resolution of unexpected situations during events.

6) Conduct after-event evaluations to maintain and improve quality, efficiency and client satisfaction.

7) Oversee inventories of all materials and supplies for Parish venues.

8) Manage cleaning of facilities for events in close coordination with Parish Facility Manager and cleaning vendor.

9) Provide monthly activity reports that include:

a) Calendar of Bookings

b) Monthly revenue and expense forecast

c) Conduct effective marketing and sales activity

d) Current Client List for Pending Events, such as Weddings, Business Events & Parishioners

Requirements

The position is fairly autonomous and requires tremendous organizational skill and event management discipline, excellent work ethic and organizational skills to successfully manage multiple venues and events. Candidate must have a strong commitment to the mission of St. Peter the Apostle Catholic Church and be in full communion with the Catholic Church. Must have good communications skills, verbal and written. Excellent & proven public relations skills, problem solver with attention to detail. The person must exercise courtesy to fellow employees, parishioners and the general public. Must be able to plan and organize work effectively and efficiently. Proficiency in Microsoft Products, including Word, Outlook and Excel a must. Knowledge of computer technology is required. Must successfully pass a background and criminal history. Must have a clean, neat appearance and professional demeanor.

Education and Experience

Must be a High school graduate, bachelor's degree preferred

Minimum three years of successful event and venue management, including proven experience in growing client base and revenue. Must be willing to work flexible hours, including evenings and weekends, when needed.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.