Accounts Payable Coordinator

About Proficient Auto Logistics

Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. Formed via IPO in May 2024, PAL combined five industry-leading operating companies and has since acquired two more. As a combined entity, we operate one of the largest auto transportation fleets in North America with over 1200 trucks, 55 terminal locations and 800 employees, a majority of whom are drivers.

We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).

Job Summary

We are seeking a detail-oriented and organized Accounts Payable Coordinator to join our finance team. This position is responsible for all AP functions for one of our entities. The role is responsible for but not limited to the following:

Essential Duties and Responsibilities

Invoice Processing: Review, verify, and process vendor invoices in the accounts payable system, ensuring accuracy and proper coding to multiple general ledgers.

Payment Management: Prepare and process weekly/biweekly payments, including cutting checks/ACH to ensure timely disbursement.

Credit Applications: Ensure all vendor credit applications are processed accurately and efficiently. Maintain up-to-date and precise vendor credit records.

Vendor Management: Maintain vendor records, reconcile discrepancies, and respond to vendor inquiries professionally and promptly. The ability to research independently to drill down and find account discrepancies, identify problems, suggest viable solutions to leadership.

Expense Reports: Audit and process employee expense reports in compliance with company policies.

Reporting: Assist with accounts payable reporting, accruals, and month-end close processes.

Process Improvement: Work in alignment with the company's current process while identifying opportunities and providing recommendations to leadership for improvements to streamline accounts payable processes and enhance proficiency.

Requirements

HS Diploma and 2+ years of accounts payable experience, preferably with experience in public sector.

Data Entry/General Ledger, processing invoices, and check runs.

Proficiency in Microsoft Office applications (including Outlook/Teams/Word);

Excel skills (e.g., general sort/filters, pivot tables, VLOOKUP); and

Knowledge of accounting and bookkeeping related software.

Strong analytical, organizational, data entry and communication skills.

Ability to manage high volumes of invoices and maintain attention to detail.

Ability to multitask and adhere to schedules and meeting deadlines.

Initiative-taking and solution driven individual.

Ability to work both individually and as a part of a team.

Spanish speaking a plus.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Compensation details: 26-28

PIa9de109740d8-37483-37500967