Executive Assistant

Job Description

We're looking to hire a detail oriented Executive Assistant for our growing client. The Executive Administrative Assistant serves as a strategic business partner to the Chief Executive Officer, their leadership team, and all internal and external stakeholders. The Executive Assistant will assist with client presentations, identifying and implementing process improvements and researching, analyzing and presenting best practice improvements.

Duties and Responsibilities:

· Support executives by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.

· Manages the executive’s high volume of email traffic, maintain calendar of appointments and book travel as needed

· Prepares agendas and minutes in relation to crucial meetings.

· Completes expense reports and approves timecards for the executive’s direct reports.

· Assists with corporate meetings and events.

· Communicates effectively with all levels of the organization and external stakeholders.

· Provides direct administrative support as needed, including scheduling appointments, meetings, and events; booking detailed travel itineraries; maintaining file systems; incoming and outgoing mailing and shipping packages.

· Manage office supplies, equipment, and inventory, ensuring adequate stock levels and overseeing procurement processes.

· Coordinate office logistics such as facility maintenance, vendor relationships, and workspace organization to support a productive and comfortable work environment.

Qualifications:

· Bachelor’s degree preferred

· 3 – 5 years of experience as an Administrative Assistant supporting a Senior Executive.

· High level of professionalism and demonstrated ability to handle highly sensitive and confidential information.

· Excellent written/verbal communication, administrative, and presentation skills.

· Must be team and results-oriented and able to multi-task in a fast-paced environment.

· Highly proficient in utilizing technological tools and platforms to streamline administrative processes and enhance efficiency.

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If interested, please apply directly to this job posting. Please note, only local candidates will be considered for this role. This position is on-site in Stamford, Connecticut 5 days/week.

Full-time