Human Resources Associate

Job Description

Job Summary

The HR Associate will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resources department.

Job Duties and Responsibilities

Completes departmental needs for I-9 compliance including verifying I-9 documentation, maintaining I-9 files, and staying current on I-9 policies.

Maintains accurate, detailed, and confidential records of departmental and employee information within the HRIS and SharePoint systems, ensuring date integrity and security.

Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.

Assists in planning and creating events for programs such as Wellness, DEI, and other various employee engagement and development programs.

Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

Manages DISA, ASAP, OSCA and other employee testing services.

May assist with payroll functions including processing, answering employee questions, correcting processing errors, and distributing checks.

Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

Maintains accurate and up-to-date human resource files, records, and documentation.

Maintains the integrity and confidentiality of human resources files and records.

Conducts or assists with new hire orientation.

Receives and distributes office mail and answers and directs departmental phone calls.

Schedules and organizes appointments and takes minutes during departmental meetings.

Proofreads or completes documents and correspondence produced by the department.

Performs various clerical functions including photocopying, mailing, scanning, and emailing documents.

Assists or prepares correspondence as requested.

Provides additional clerical support to the various areas of the HR department.

Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan provider.

Performs other duties as assigned.Job Specifications

Skills

Excellent verbal and written communication skills.

Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

Excellent organizational skills and attention to detail.

Proficient with Microsoft Office Suite specifically Outlook, Word, SharePoint, Excel, and PowerPoint

Proficient ability to navigate various software programs.

Proficient with or the ability to quickly learn payroll management, Human Resources Information System (HRIS), and similar computer applications.

Bilingual (Spanish Speaking) Required.Education

Required: High school diploma, GED or equivalent.

Preferred: Associate's or Bachelor's degree in Human Resources, Business Administration, Phycology, or Business related field.Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 15 pounds at timesSalary Range

Salary is based on a combination of experience, education, and transferable skills, and fall within the range of $47,840 to $52,000.

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Full-time