Facilities Manager

Job Description

Description:

About Us:

Optus Bank is on a mission to empower our communities to build wealth and live better financial

lives. We've expanded significantly in recent years, serving customers across the U.S. with

personalized banking and advanced digital solutions, led by exceptional bankers.

Position Summary:

The Facilities Manager is responsible for Facilities and Corporate Property Management including

third-party FM Services, Leases and Corporate Real Estate, Facilities Project Management,

Purchasing & Inventory, and Mail Center Operations.

Key Responsibilities:

Facilities Management:

• Responsible for the maintenance of bank properties and the contract work at those locations

including oversight of FM Service Provider.

• Negotiate contracts with vendors, service organizations, and contractors along with Project

Manager.

• Liaison with contractors, architects, engineers, vendors, and bank staff for the maintenance and

improvements of bank properties/offices.

• Ability to manage or direct the project lifecycle for large- and small-scale projects.

• Direct the construction and readiness of new bank branches and corporate offices.

• Ensures leases are managed, tracked, and coordinated for renewal and/or disposition.

• Work directly with brokers for leases, acquisitions, and disposition of properties.

• Oversees the coordination of Space Planning and seating requirements for all employees and all

technology integrations required.

• Responsible for annual budget process for facilities including operating and capital

expenditures.

• Lead and mentor a team of facility management and purchasing professionals.

• Communicate with internal and external stakeholders providing regular updates on projects.

• Establish and maintain positive relationships with internal and external stakeholders.

Purchasing & Inventory:

• Responsible for the Purchasing function whose responsibilities include soliciting and reviewing

proposals from vendors for the purchase of supplies/equipment.

• Coordinates the inventory and reorder process.

• Reviews and approves invoices based on approval authority.

• Responsible for the preparation of capital expenditure and budget items.

Mail Center Operations:

• Responsible for overseeing the Mail Center Operations bank wide including logistics

• Manage third party vendor for mailroom services including deliveries, messenger services and mail

routes.

• Analyzes and enhances the efficiency of operations as feasible including integration of relevant

technologies.

Requirements:

Skills and Training:

• Highly organized, ability to focus on the details. Ability to accurately complete assignments

with competing deadlines.

• Excellent written and verbal communication skills.

• Accountability and Dependability

• Analytical Thinking

• Communication

• Customer Focus

• Managing Multiple Priorities

• Relationship Building / Networking

• Building Team Environment

• Empowering Employees

• Implementing Policies

• Leadership

• Managing Performance and Taking Corrective Action

Education/Experience:

• Bachelor’s Degree preferred

• 5 years – Related management experience

• 10 years – related experience and/or training, preferably in banking/facilities

management.

Full-time