Administrative Assistant

Job Description

Consilio's ELS Direct Hire division is seeking an Administrative Assistant on behalf of a law firm in Washington, DC. This position supports attorneys in the healthcare practice with administrative tasks and should be organized, able to manage time, and be able to juggle multiple projects.

Responsibilities:

Draft routine correspondence and compile data and documents.

Edit and finalize documents.

Proofread documents to ensure accuracy of formatting, grammar and punctuation.

Maintain superior client relations over the telephone and in person.

Maintain calendar of meetings, calls, business trips and upcoming events.

Coordinate conferences, meetings, appointments and preparation of materials for same.

Coordinate travel arrangements by securing air, hotel and car reservations.

Coordinate, attend, and take notes/minutes at team meetings.

Prepare timely and accurate expense reports for reimbursement to attorneys and supervisors.

Create and maintain filing systems and databases to ensure accurate and efficient retrieval of data.

Receive and screen telephone calls in a manner consistent with office policy and the preference(s) of attorneys and supervisors.

Coordinate the document management, document production, and certain electronic databases.

Maintain and retrieve case files and case related documents.

Structure, format and proofread documents, including invoices, contracts, proposals and agreements with tables of contents and section-specific cross-references.

Administrative tasks (including time entry, billing, and records organization).

Prepare conflict checks on potential clients.

Prepare engagement letters.

Prepare and submit new client matters.

Manage lists of client projects.

Send project and scheduling reminders to both clients and attorneys.

Monitor attorney availability for potential assistance on current and proposed projects.

Schedule invoice reminders with clients regarding sending and paying invoices.

Other duties as assigned.

Qualifications:

Bachelor’s degree

High level of proficiency in Microsoft Office Suite and Adobe Acrobat Professional; relevant certifications preferred.

3 or more years working as a administrative assistant

ELS Consilio Direct Hire Division staffs positions for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to to view job opportunities within our company.

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.Company Description

We work with top law firms, associations and corporations to connect professionals to jobs they can't find anywhere else. The recruiters at Consiliio, LLC are vested in taking the time to get to know each candidate and finding the right match for each individual. Our extensive industry knowledge is a resource that we share with every candidate to help prepare for each step of the interview process and negotiate the best possible salary. In working with us, you are able to have direct access to hundreds of hiring decision makers in the country.

Full-time