Administrative Assistant

WHO WE ARE

City First Bank N.A. is a mission-driven Community Development Financial Institution (CDFI) principally focused on a transformative impact in underserved, urban markets with the highest needs to drive equitable economic development. Our lending activities are purely commercial and focused on the following segments: Multifamily Affordable Housing, Not-for-Profit Finance, and Small Business Finance. As a depository and commercial lending provider with over $1.3 billion in bank assets as of December 31, 2024, our unified organization has over 100 employees in Washington DC and Los Angeles/Inglewood, CA.

ROLE SUMMARY

The position of Administrative Assistant will provide high-level administrative support in a dynamic, mission-driven financial institution. The ideal candidate will be detail-oriented, highly organized, and possess excellent communication and technical skills.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Provide comprehensive administrative support to the Chief Credit Officer, including calendar management, travel arrangements, and meeting coordination.

Prepare, edit, and format reports, presentations, and correspondence using Microsoft Word, Excel, and PowerPoint.

Take accurate and thorough minutes during meetings, ensuring timely distribution and follow-up on action items.

Maintain and organize confidential files and records related to credit, compliance, and board reports.

Assist with project tracking, report generation, and data entry, particularly using Excel for spreadsheets and financial tracking.

Support the coordination of internal and external meetings, including scheduling, logistics, and material preparation.

Liaise with other departments and external partners to support the work of the Chief Credit Officer and the credit team.

Perform general office duties such as answering phones, responding to emails, filing, and processing invoices.

Uphold strict confidentiality regarding sensitive organizational and client information.

Maintain the approved vendor list and follow-up annually for required items such as insurance, licenses, etc.

Order supplies, as needed and maintain the office area

Maintain the departments annual training calendar

Other duties as assigned by the Chief Credit Officer

Requirements

EDUCATION & EXPERIENCE

Required Education/Experience:

Associate’s degree in Business Management or related field, or equivalent experience, with a minimum of 2 years of administrative support experience—preferably in financial services, banking, or community development.

Strong proficiency in Microsoft Office Suite, especially Excel (formulas, spreadsheets, formatting), PowerPoint (presentation creation), and Word (document preparation).

Demonstrated experience taking and preparing professional meeting minutes.

Prior experience supporting a senior executive is highly preferred.

Excellent organizational, verbal, and written communication skills.

Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Strong attention to detail, with a proactive and problem-solving mindset.

Commitment to the mission and values of community development and financial inclusion.

CERTIFICATIONS

None required

Certified Administrative Professional (CAP) or equivalent certification, preferred

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Ability to work in a team environment, as well as working independently.

Good organizational skills, and ability to multi-task and prioritize duties in order to meet deadlines in a timely manner.

Ability to follow directions, with excellent attention to detail and accuracy.

Basic Math skills, including the ability to add, subtract, multiply, divide numbers.

Basic English skills, including the ability to compose routine correspondence.

Effective oral, written and interpersonal communication skills.

Salary Description

$23 - $25/hr