File and Records Administrator

Job Description

Key Responsibilities:

Organize and maintain both physical and digital filing systems

Scan, name, upload, and store documents in accordance with company protocols

Retrieve and distribute files to staff upon request

Monitor and manage document retention schedules, purging outdated records as appropriate

Maintain consistency in digital file naming conventions and folder structures

Ensure proper handling of confidential information and support compliance with data protection standards

Assist with document preparation for audits, inspections, or legal matters

Support general office functions including data entry, copying, and mail handling

Keep file storage areas clean, orderly, and well-labeled

Recommend improvements to enhance efficiency and accessibility of file systems

Answer the main office phone line and route calls to the appropriate team members in a professional manner

Qualifications:

Prior experience in administrative, clerical, or document management roles preferred

Excellent organizational and time management skills

Proficient in Google Drive and/or Microsoft Office; ability to learn document management systems

Strong attention to detail and accuracy

Ability to work independently and maintain confidentiality

Bilingual in English and Spanish is a plus, but not required

Benefits:

Competitive hourly wage

Discounted or preferential rent pricing in one of our managed units after a designated period of service

Opportunities for advancement within administrative or property management roles

Supportive, professional work environment

Requirements and Expectations:

Work Hours: Full-time, 40 hours per week

Attendance: Must be on-site and ready to work by 8:00 AM daily

Requirements: Must pass a criminal background check and drug test; minimum 650 credit score required

PHYSICAL / MENTAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is frequently required to walk, use hands to type data, prepare necessary paperwork, operate business machines as in fax and copy machines, dial the telephone and reach with hands and arms. The employee must frequently lift and/or move 10-20 lbs. The employee is occasionally required to sit; climb or balance; stoop or kneel. Responsibilities include corporate office duties.

This role is ideal for a proactive, detail-oriented professional who enjoys administrative work and has an interest in marketing, offering a balanced blend of application management and outreach.Company Description

We are a dynamic and growing property management company specializing in multi-family housing, dedicated to providing high-quality living spaces and exceptional service to our tenants, clients, and communities. Recognizing that housing is an essential need, we manage our properties with a focus on value, integrity, and quality to create comfortable and reliable homes for our residents. Our team is committed to operational excellence, tenant satisfaction, and maximizing long-term value for property owners. We foster a supportive, collaborative work environment with ample opportunities for growth, ongoing training, and professional development. Join us for a rewarding career in multi-family property management, where your contributions directly impact the success of our team and the quality of life for our residents.

Full-time