Asphalt Estimator / Project Controller

Job Description

Florida Sealcoating LLC is seeking an experienced Asphalt Estimator/Project Controller to manage project cost estimation, bidding, and financial oversight while ensuring successful project execution. This role requires in-depth knowledge of asphalt paving, striping, milling, and roadway construction, with a strong understanding of materials, labor, and equipment costs specific to the asphalt industry.

The ideal candidate will have hands-on experience in asphalt and paving operations, strong analytical skills, and the ability to effectively coordinate with clients, subcontractors, and internal teams.

Key Responsibilities:

1. Estimation & Bidding:

Conduct site visits to assess project scope, measure areas, evaluate surface conditions, and determine material and labor needs.

Analyze project blueprints, specifications, and contracts to accurately estimate costs for asphalt paving, striping, milling, and resurfacing projects.

Prepare competitive bid proposals and ensure accurate pricing that aligns with market conditions.

Collaborate with sales, operations, and management teams to finalize bid proposals and negotiate contracts.

Maintain accurate bid tracking within the CRM system, updating statuses for quotes, job awards, and pending proposals.2. Project Financial Management:

Develop project budgets based on estimated costs and scope of work, ensuring realistic financial planning.

Track and analyze project costs, material usage, labor expenses, and subcontractor charges to maintain profitability.

Monitor financial performance by reviewing revenue, expenses, and profit margins, making adjustments as needed.

Process change orders and track their financial impact throughout the project lifecycle.

Manage progress billings, invoicing, and payment applications, ensuring compliance with contractual terms.3. Project Coordination & Communication:

Act as the primary contact between clients, subcontractors, material suppliers, and internal teams regarding project finances and estimates.

Coordinate closely with project managers, superintendents, and field crews to align estimates with project execution.

Conduct project site visits to verify work progress, ensure quality standards, and maintain strong client relationships.4. Quality Control & Compliance:

Ensure adherence to industry standards, DOT regulations, and safety guidelines for all asphalt and paving projects.

Conduct audits of project documentation, contracts, and financial records to minimize risk and maximize efficiency.

Implement best practices for cost control, estimation accuracy, and process improvements to enhance project profitability.Qualifications:

Bachelor's degree in Civil Engineering, Construction Management, or Business Administration preferred.

Minimum 2 years of experience in asphalt paving, striping, milling, or construction estimating.).

Knowledge of asphalt paving techniques, materials, equipment, and industry standards.

Ability to read and interpret blueprints, plans, and DOT specifications.

Strong interpersonal and communication skills, with the ability to negotiate and build client relationships.

Highly organized with attention to detail and the ability to manage multiple projects simultaneously.

Experience with CRM systems, project budgeting, and financial tracking.Work Location & Travel Requirements:

Work is in-person at our Sanford, FL office.

Travel to job sites for assessments, client meetings, and crew check-ins is required.Job Type: Full-time

Monday to FridayWork Location: In person

Full-time