Department Coordinator, Product Development & Production

The Product Development and Production teams at New England Biolabs (NEB) are accepting applications for a full-time Department Coordinator/Administrative Assistant. These departments cover a broad variety of activities related to the design, development, and manufacturing of molecular biology reagents. In this role, the Department Coordinator will have the opportunity to work within a dynamic company of scientists supporting two Executive Team Members and their departments. The successful candidate will grow their role to fit the needs of the business. This position is based at our Ipswich headquarters.

Primary Responsibilities:

Support calendar management, expense reports, meeting coordination, teleconference and video conference calls across multiple sites

Support customer and collaborator visits

Work cross-functionally to coordinate monthly department-wide meetings, including agenda development, securing meeting spaces, booking catering and accommodations, and engaging with internal stakeholders across the company

Coordinate domestic and international travel including booking flights, accommodations, car service, travel visas, restaurant reservations, meeting space and the like

Collate meeting notes and action items and drive follow-up on team-oriented projects

Work closely with business analysts to provide details to key staff in both departments as needed

Collaborate with other departmental coordinators to ensure communication and implementation of company-wide best practices

Prepare communications and maintain/improve internal reports

Required Qualifications and Experience:

Bachelor’s degree (scientific focus preferred)

Minimum 5 years’ experience in an administrative or related role

Strong work ethic and high integrity, emphasizing both efficiency and quality of work

Excellent organizational skills and keen attention to detail

Ability to work cross-functionally in a fast paced, dynamic environment

Strong written and verbal communication skills with an understanding and appreciation of confidentiality needs of Executive Team Members

Excellent computer skills and comfort with all aspects of Microsoft Office based applications

Self-motivated and flexible with the ability to work independently and as part of a team

Ability to multi-task and prioritize

Professional, positive, and friendly demeanor

Equal Opportunity Employer, including disabled/veterans

New England Biolabs is committed to fostering a diverse and inclusive community. As an Equal Employment Opportunity employer, New England Biolabs considers applicants for employment without regard to and does not discriminate on the basis of any category protected under applicable federal, state, or local laws and regulations. More in-depth details of EEO are available here.

Information regarding New England Biolabs' commitment to Diversity, Equity, and Inclusion can be found here.

New England Biolabs is a participating employer in the Employment Verification (E-Verify) program.

If you need an accommodation for any part of the employment process because of a medical condition or disability, please send an email to or call to let us know the nature of your request.

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