Executive Assistant & Office Administrator (Aviation & Defence) (JB530

Executive Assistant & Office Administrator (Aviation & Defence) (JB5302)

Bedfordview, Gauteng

R15 000 to R30 000 a month CTC (Depending on experience and qualifications)

Permanent

A dynamic and fast-growing international company in the Aviation and Defence sector is seeking a highly organized and proactive Administration / Front Desk / Secretary to support its South African operations. This is an excellent opportunity to work in a professional, fast-paced environment where you will play a key role in ensuring smooth office operations, supporting leadership, and maintaining a polished front office presence

Minimum Requirements:

Own vehicle and valid licence

Diploma or Certificate in Office Administration, Business Administration, or Secretarial Studies

Minimum 2–4 years of experience in Office Administration / HR support and Secretarial roles

Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)

Strong written and verbal communication skills

Excellent organizational and time-management skills

Professional demeanor with a positive attitude and strong work ethic

Ability to prioritize tasks and work under pressure in a fast-paced environment

High attention to detail and strong problem-solving skills

Familiarity with South African business protocols and compliance (advantageous)

Experience supporting senior executives or multiple departments

Knowledge of basic accounting or procurement processes

Ability to work independently with minimal supervision

Strong interpersonal skills and customer-service orientation

Duties and Responsibilities:

Manage and organize office operations and procedures, including filing systems, correspondence, and supplies

Schedule appointments, meetings, and conference calls; prepare meeting agendas and minutes

Handle incoming calls, emails, and other communications professionally and efficiently

Draft, format, and proofread business correspondence, reports, presentations, and documents

Maintain and update company databases, records, and filing systems (both electronic and paper-based)

Coordinate travel arrangements, visas, and accommodation for management and visiting staff

Support HR administration, including onboarding, leave tracking, and recordkeeping

Manage office supplies inventory and place orders when needed

Liaise with vendors, service providers, and landlords to ensure smooth operations

Assist in organizing internal and external events, workshops, and staff functions

Handle confidential information with integrity and discretion

Perform general administrative duties and ad-hoc tasks as assigned by management

Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.

Kontak Recruitment Disclaimer:

Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.

Job specifics: Requirements mirror advertisement, duties may adjust for client needs.

Fair process: Fair assessment, only shortlisted candidates contacted due to volume.

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Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.

Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.

No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.

Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.