Administration Assistant

Job Description

We are seeking and administration assistant to join our team!

The Administrative Assistant performs clerical and administrative functions in order to drive company success.

Responsibilities:

Office management: Coordinating office procedures, managing communications, and ensuring the office runs smoothly

Scheduling: Scheduling appointments and meetings, and managing staff appointments

Customer service: Handling customer inquiries, managing phone calls, and ensuring customer satisfaction via phone and email

Email management: Keeping email organized and responsive

Inventory management: Keeping track of supplies and placing orders with vendors as needed

Assisting other staff members: Organizing data, drafting messages, and providing support to other employees

Clerical duties: Filing paperwork, data entry (QuickBooks Desktop and Microsoft), and answering the phone

Administrative systems: Developing and updating administrative systems to improve efficiency

Sensitive information: Handling sensitive information in a confidential manner

Meeting minutes: Taking accurate minutes of meetings

Office equipment: Coordinating repairs to office equipment

Visitors: Greeting and assisting visitors to the office

Photocopying: Photocopying and printing out documents on behalf of other colleagues

Qualifications:

3+ years previous experience in office administration

Ability to prioritize and multi-task

Excellent written and verbal communication skills

Quickbooks Desktop and Microsoft office suite experience

Multiline phone system experience

Strong attention to detail

Strong organizational skills

Company Description

ILS Products is a pioneering company in the safety lowering light pole market for off shore oil and gas applications.

We also solved the problem for farmers, ranchers and equine enthusiast to be able to get light where they need it with our all inclusive Ranch Hand Solar Lighting Systems.

With room to grow within our company we are flexible and care about our employees.

ILS Products LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law

Full-time