Controller

Job Description

The Controller oversees and manages all phases of the Accounting and Administration and supervises the accounting team which handles functional accounting, financial reporting, accounts payable, accounts receivable, 990 tax return, payroll, retirement compliance, and assists in cash flow and short-term investment management. The Controller will ensure that the NAIS has systems and policies and procedures in place to support an efficient close process; and works with external auditors and regulators to conduct periodic audits. The Controller will work closely with all other departments to ensure financial compliance with NAIS’ established policies and procedures.

Reports to: Chief Financial Officer (CFO)

Remote position with preference for candidates near our headquarters in DC.

Responsibilities:

Oversee financial reporting cycle, monthly closing process, general ledger, accounts payable, accounts receivable, and reporting systems ensuring accurate, timely financial reporting in compliance with GAAP standards.

Ensure compliance with tax and regulatory requirements. Prepare IRS Form 990. Oversee sales tax and other filing requirements across multiple states (eighteen and counting)

Supervise and mentor the accounting team - Accounts Receivable Manager, Accounts Payable and Payroll Manager, and Assistant Controller.

Develop and monitor internal controls to ensure they are working effectively and efficiently.

Manage the annual audit process activity and liaise with external auditors and regulators.

Monitor cash flow and optimize return on short-term cash and investments.

Support the CFO in annual budget development and monitoring.

Support the CFO financial modeling, reporting and analysis as needed.

Manage and optimize finance-related software systems (Sage Intacct, ADP, Salesforce (Revenue subledger), PN3 Accounts Payable Automation, and Ramp Spend Management system to streamline processes and continually improve speed and efficiency.

Other responsibilities related to financial operations and management as assigned.

Qualifications:

Minimum of 8-10 years of experience in managing similar non-profit organization.

Minimum Bachelor’s degree in Accounting or Finance; CPA/MBA a plus.

Experience coordinating audit activities and managing financial reporting, analysis, accounts payable and receivable, general ledger, payroll and regulatory compliance.

Experience supervising, coaching, and developing employees

Strong personal qualities of integrity and ethics

Strong interpersonal and communication skills.

Excellent organizational and time-management skills.

Excellent data analysis and data handling skills (Excel, Pivot Tables, MS Power Query, MS Power BI).

Strong proficiency in Sage Intacct, payroll software (ADP experience preferred) Microsoft

Competencies:

Communication: Understand and communicate effectively with others using a variety of contexts and formats, which include writing, speaking, reading, listening and interpersonal skills.

Customer Service: Committed to increasing customer satisfaction, sets proper customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met.

Integrity: Earns the trust and confidence of coworkers and customers through honest communication, ethical behavior and professionalism in all interactions.

Managing Conflict: Listens well, diffuses conflict before it starts, finds solutions to problems in a constructive manner, handles difficult people.

Judgement: The exercise of critical thinking, analysis and assessment of implications, identification of patterns, making connections of underlying issues, and the ability to apply that analysis to address issues effectively.

Quality: Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.

Organization: Sets priorities, creates goals and timetables to complete required tasks or projects. Tracks progress and makes necessary adjustments to efficiently complete work.

Problem Solving: Breaks down problems into smaller components, can simplify and process complex issues, can identify and understand root cause.

Business Acumen- The ability to plan through strategic thinking; an understanding of all areas of a business' operations and how they are interconnected

Teamwork: Contributes to meeting team deadlines and responsibilities, listens to others and values opinions, helps team to meet goals, welcomes newcomers and promotes a cooperative team atmosphere

The National Association of Independent Schools (NAIS) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, personal appearance, marital status, family responsibilities, political affiliation, matriculation, or status as a covered veteran in accordance with applicable federal, state and local laws. Disclaimer: This document describes the position currently available. It is not an employment contract. NAIS reserves the right to modify job duties or job descriptions at any time, as determined by the needs of the organization.

Full-time

Fully remote