Executive Assistant (Biotechnology)

Biotechnology is hiring a Contract Executive Assistant who has a natural passion for learning, enjoys taking on new tasks and projects, and who excels in an energetic, fast-paced environment. Must possess a high degree of poise, professionalism, and comfort in working with external partners.

This is a 6-month contract covering a leave. Onsite Schedule M-F 9:00am-5:30pm.

Responsibilities

Manage calendars for various executives and understand the context of the business to effectively plan and prioritize their schedules.

Book and track complex international, domestic, and multi-city travel arrangements.

Support lunch meetings, events, and other executive onsite requests.

Initiate and manage contract requests and purchase order requisitions.

Organize onsite meetings for remote teams including meeting location, catering, team building events and dinners, and day-of logistical support.

Escort guests and communicate both in person and via email with external partners.

Handle confidential information with discretion.

Keep a pulse on daily agendas and immerse yourself in their priorities.

Collaborate and partner closely other Executive Assistants regarding company-wide activities, cross-functional meetings, etc.

Develop an understanding of the team and field requests from all contacts, making a point to be available and approachable.

Demonstrate composure and flexibility, regardless of competing priorities.

Find new and efficient ways to create work processes to help maximize your executives' time, including weekly reporting, goal-tracking, and team meetings.

Qualifications

Bachelor's degree with 10+ years’ experience supporting executive level leaders in the Biotechnology or Life Science industry.

Advanced knowledge of MS Office including Outlook, Word, Excel and PowerPoint, Zoom.

Demonstrated ability to achieve high-performance goals and meet deadlines while managing changing or competing demands.

Demonstrates emotional maturity and a track record of developing strong credibility and trust with all levels within the organization.

Versatility, flexibility, and a willingness to work within constantly changing priorities with passion and enthusiasm.

Solutions-oriented individual who can detect problems early and actively seeks opportunities and proposes creative and practical solutions.

Pay

$50.00-$65.00/hr

Why Choose R&D Partners?

As an employee, you have access to a comprehensive benefits package including:

Medical insurance – PPO, HMO & HSA

Dental & Vision insurance

401k plan

Employee Assistance Program

Long-term disability

Weekly payroll

Expense reimbursement

Online timecard approval

R&D Partners is a global functional service provider and strategic staffing resource specializing in scientific, clinical research & engineering. We provide job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies.

R&D Partners is an equal-opportunity employer.