Executive Assistant

Job Title: Executive Assistant to the CEO

Location: Mt. Vernon, NY

Employment Type: Full-Time

About

The client is a dynamic and fast-growing leader in the construction industry, proudly serving the Mt. Vernon and greater Tri-State area. Known for our commitment to quality, innovation, and safety, we specialize in delivering high-profile commercial, residential, and infrastructure projects. Our team thrives in a fast-paced environment where integrity and excellence are non-negotiable.

As we continue to grow, we are seeking a highly organized, proactive, and discreet Executive Assistant to the CEO to support the day-to-day operations of our leadership team.

Position Summary

The Executive Assistant (EA) will serve as the right hand to the CEO, providing high-level administrative support, managing schedules, coordinating internal and external communications, and ensuring efficient workflow across executive initiatives. This role requires a high level of professionalism, discretion, and the ability to thrive in a fast-paced, construction-oriented business environment.

Key Responsibilities

Manage and maintain the CEO’s complex calendar, scheduling meetings, site visits, and travel arrangements.

Prepare correspondence, presentations, and reports on behalf of the CEO.

Coordinate internal meetings, take minutes, and follow up on action items.

Act as the primary point of contact between the CEO and internal/external stakeholders.

Support project documentation tracking and executive summaries.

Handle confidential information with the utmost discretion.

Assist with personal tasks and errands when required (limited but may be needed).

Organize company events, board meetings, and leadership off-sites.

Liaise with department heads to facilitate cross-functional collaboration.

Proactively identify ways to improve administrative processes and enhance executive efficiency.

Qualifications & Skills

Proven experience as an Executive Assistant, Administrative Manager, or similar role (5+ years preferred).

Experience in the construction or real estate industry is a strong asset.

Excellent written and verbal communication skills.

Strong organizational and multitasking abilities.

High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to work independently, prioritize tasks, and meet deadlines.

Professionalism, discretion, and strong attention to detail are essential.

Familiarity with project management software (e.g., Procore, Smartsheet, or similar) is a plus.

Work Environment & Benefits

Full-time, on-site role based in our Mt. Vernon headquarters.

Competitive salary based on experience.

Health, dental, and vision insurance.

Paid time off and company holidays.

Opportunities for growth within a dynamic and respected construction firm.