Billing Administrator

Position Summary

Morgan Legal Group, a respected and dynamic law firm, is seeking a highly organized and detail-oriented Billing Administrator to join our Finance Department. The successful candidate will be responsible for managing the full billing cycle, including invoice preparation, account reconciliation, and A/R reviews, while working closely with attorneys, clients, and internal departments to ensure accuracy, compliance, and timely billing.

This role is vital to maintaining the financial integrity and client satisfaction that define our practice.Key Responsibilities

Prepare, review, and issue accurate client invoices based on services rendered, ensuring alignment with attorney time entries and client agreements.

Conduct routine Accounts Receivable (A/R) reviews, monitor outstanding balances, and follow up on past-due accounts in coordination with the finance team.

Maintain and update billing records to ensure accuracy and data integrity.

Liaise with attorneys and legal staff to resolve billing discrepancies or clarify client-specific billing arrangements.

Respond promptly to client billing inquiries with professionalism and discretion.

Support monthly and year-end financial reporting by ensuring invoices are accurately processed and recorded.

Ensure billing practices align with firm policies, engagement terms, and client requirements.

Process billing adjustments, refunds, and credit memos as needed.

Uphold the highest standards of confidentiality when handling sensitive client and financial data.Qualifications

Bachelor’s degree in Accounting, Finance, or a related field preferred.

Minimum of 3 years of billing or accounts receivable experience in a law firm or professional services environment required.

Strong understanding of legal billing systems and protocols (e.g., e-billing platforms, LEDES format) is a plus.

Proficiency in Microsoft Office Suite (Excel and Word); experience with billing/accounting software such as QuickBooks or SAP is preferred.

Exceptional attention to detail and accuracy in financial data entry and reconciliation.

Excellent communication skills—both written and verbal—with a professional and client-focused demeanor.

Ability to manage multiple priorities and meet deadlines in a fast-paced legal environment.

Strong problem-solving skills and a proactive approach to resolving billing or A/R discrepancies.