Controller

Job Description

Description:

This position offers a unique opportunity to be part of the team at Pablo Center and will include projects and tasks that require collaboration with all departments of Pablo Center. The duties are broad and often of a complex and confidential nature; and must be performed with a thoughtful and impartial discretion and judgment.

The Controller is charged with overseeing the financial system, including accounts payable, accounts receivable and payroll. This includes preparing monthly financial statements and reporting results to management and various Board Committees.

This position reports to the Executive Director. Requirements:

Primary Duties:

Prepare monthly financial statements and other month-end reports

Complete monthly general ledger account reconciliations for Statement of Financial Position accounts, including ASC 842 Lease Asset and Liability, Prepaids, Pledges Receivable, Fixed Assets, Credit Card liabilities, Deferred Revenue, Gift Card Liabilities, Debt and Net Assets

Manage Fixed Asset Detail Schedules

Prepare monthly reconciliations of Ticketing Revenue and Donations

Prepare weekly/monthly cash flow forecast as needed

Assist with developing the organization and departmental budgets

Ensure bi-weekly payroll is timely and accurately completed using Paylocity

Ensure all approved payments are made (by check or electronic funds transfer) on a timely basis

Ensure all bank accounts are reconciled monthly

Ensure all customer accounts receivable are invoiced and collected in a timely basis

Coordinate with Department Leaders to ensure monthly revenue recognition is complete and accurate

Calculate Monthly Sales Tax and submit sales tax via My Tax Account

Remit and pay WT-11s for Non-resident Performers after show settlements are completed

Ensure processes are in place to ensure W-9s are received for all new vendors

Provide data and build reports to assist other departments in analyzing revenue, expenses and patron attendance

Review work completed by the accountant assistant

Assist with developing and monitoring appropriate financial KPI’s

Actively participate in financial conversations with all areas of the organization, and ensure each area understands their impact on financial performance

Collaborate with other departments to provide financial analysis and assistance as needed

Physical Demands:

While performing the duties of this job, the employee is regularly required to communicate in person, on the telephone and by electronic methods. The employee is frequently required to use hands to operate a computer keyboard, office equipment, and other essential tasks. The employee is frequently required to sit, stand, walk, bend, stoop, crouch, and reach with hands and arms. This position will require employees to lift items up to 50lbs.

Required Competencies:

The following leadership core competencies are required of all Pablo Center Leaders. Leaders will be required to be able to demonstrate these skills for this position.

Communication

Succinct, consistent, supportive, and transparent communication is utilized with all levels of the organization, regardless of the nature of the messages.

Goals and information are shared in a direct, honest, and straightforward manner to ensure there are no unnecessary surprises and all Pablo Center staff are on the same page.

Constructive feedback is encouraged, and willingly accepted, and respectful debate is viewed as vital to effective communication.

Actively listen to team members and ask open-ended questions.

Take responsibility for decisions they make or participate in, regardless of whether the outcomes are successful.

Execution

Makes things happen; follows through and delivers on their own projects, tasks, and commitments, and produces results.

Works to develop effective goals and continues to ensure the right goals are set.

Collaboration

Develops networks, engages in cross-functional activities, and collaborates across boundaries, demonstrating curiosity, valuing diversity and individual differences, and finding common ground to build strategic relationships and achieve common goals.

Establishes a safe environment where all opinions can be expressed, discussed, and debated, while preserving and strengthening relationships. Optimal solutions are identified and executed.

Education and Experience:

Bachelor's degree in Accounting or Finance or equivalent knowledge and experience

5+ years of experience in an Accounting

Strong understanding of GAAP Accounting

Demonstrated curiosity and willingness to learn and grow

Work both independently and in a collaborative team environment with ease.

Schedule & Wages:

This full-time position is a salaried, exempt position and averages 40 hours per week annually. The work schedule will primarily be Monday – Friday, however some nights and weekend hours may be necessary given the nature of the live event industry. Salary will be based on experience.

Full-time