Executive Administrative Assistant

Job Description

Empass Health is revolutionizing how the various medical industries offer healthcare benefits and services and promoting easier access to healthcare. Increasing satisfaction and creating a more productive team will ultimately increase health, wellness, and well-being for our clients.

We invite you to be part of the dynamic Executive team as an Executive Administrative Assistant. Empass Healthcare is seeking a highly organized and detailed Executive Administrative Assistant, who will be a key figure in providing support and structure to the CEO. This is an opportunity to join a fast-paced and engaging team to assist with diverse projects as we build our footprint in the medical space.

Please Note- Applicants should be located in NYC- Tri-State area.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provide administrative support to the CEO with the highest level of integrity and professionalism

Maintain and update multiple calendars, prioritize time sensitive and urgent meetings

Perform travel arrangements and reservation as needed

Exercise independent judgment in the resolution of administrative problems

Prioritize and manage multiple projects simultaneously with lots of ambiguity and little to no supervision, while quality is not sacrificed

Facilitate and foster relationships among C-Suite employees, Directors, and outside constituents

Coordinate department meetings: compose agendas, memos, take meeting minutes, and transcribe notes

Manage and handle confidential information in a timely fashion while maintaining discretion

Establish and maintain relationships with outside entities and vendors such as Insurance providers

Develop relationships with various departments in coordination of special events, programs, and administrative procedure

Receive and track relevant paperwork and electronic documents, including new agreements

Review and prioritize response to calls and emails, when appropriate

Other duties may be assigned as needed

Candidate will assist the CEO managing all professional and personal contacts and activities.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Excellent verbal and written communication skills, including ability to effectively communicate with internal staff and external clients

Proficient in Microsoft Office Programs (MS Office – Word, Excel, and Outlook)

Must be comfortable with technology

Must be able to:

Work under pressure and meet multiple deadlines, while maintaining a professional demeanor

Work independently and to conduct assignments to completion within parameters of instructions

Understand and follow organizational and departmental policies and procedures

Function with ambiguity and autonomously

Recognize and maintain confidential information

Have a high attention to detail

Be resourceful

Be analytical and data driven

Have accountability for work products and deliverables

Demonstrate a high level of tact and integrity

Travel 70/30 when requested

REQUIRED AND PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS:

Associates degree with 5-8 years of related experience, or bachelor’s degree with 5 years of related experience working with C-level executives

Project Management experience, 3-5 years preferred

Experience with scheduling tools including artificial intelligence (A.I.) systems.

Experience with Social Media (Twitter (X), Instagram, Facebook, LinkedIN)

Experience with employer systems, similar to Paylocity, ADP, Sage

The ideal candidate must have experience, superb organizational skills, thrive in a collaborative environment and multi-task

Strong judgment

Personable, articulate and professional in presentation.

High energy, self-motivated and able to prioritize tasks-organized and meticulous

Superior time management skills

Superior verbal and written communication skills

Benefits:

Dental insurance

Health insurance

Paid time off

To learn more about our company, please visit and you can also visit our non-discrimination policy at

Full-time