Interim Assistant Business Systems Analyst (Temporary/Hourly)

Interim Assistant Business Systems Analyst (Temporary/Hourly) Admissions & Records

MiraCosta College

For full details and to apply, go to

Assignment Category: Temporary Assignment

Position Details:

The Admissions & Records Department is seeking one, full-time (40 hours per week), interim (temporary/hourly) Assistant Business Systems Analyst on the San Elijo Campus. This position is funded through Student Success and Support Program (SSSP) grant-funding. The normal work schedule will be Monday through Friday, 8:00 am 4:30 pm, with some flexibility to start earlier or later. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

REMOTE WORK:

MiraCosta College believes that flexible work enables employees to achieve a more successful balance between work responsibilities and family life. The District offers the opportunity to telework (remote work) for certain positions, depending on the operational needs of the District and the provisions of the telework policy. Probationary and temporary employees are not eligible to telework unless approved by the appropriate vice president. No employee is guaranteed the right to telework. No employee shall be authorized to telework 100% of the time; regular, on-campus presence is expected for all District employees on a weekly basis.

RESIDENCY REQUIREMENT:

MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employee s regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high-quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs.

The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.

Salary Range: 25

Compensation: Starting at $38.11 per hour (Range 25, Step 1) based on the 2024-25 Classified Salary Schedule.

Employees must make arrangements for direct deposit of paychecks into the financial institution of their choice via electronic fund transfer.

Benefits:

Short-term, temporary employees may be eligible for Healthy Families Sick Leave, and enrollment in a retirement system.

Position Term in Months: TBD

Application Procedure:

To be considered for this position, you must submit the following documents directly in the online system, finish applying, and receive a confirmation number. First consideration will be given to applications received by the first screening deadline of Friday, April 18, 2025, at 11:59 pm. Applications will continue to be accepted until the position is filled.

1. Application on which you list all relevant experience.

2. A cover letter addressed to the Screening and Interview Committee specifically describing how your experience and education support your performing the Essential Duties and Other Duties listed in this job posting. Additionally, please include the following:

list your experience working with student information systems (e.g., PeopleSoft, Banner), and list the name of the systems and the respective organizations where you acquired the experience;

list your experience reporting using SQL or PS Query;

list your experience working with the CCFS 320 Apportionment Attendance Report;

if applicable, describe your experience working with the PeopleSoft system;3. A current resume or curriculum vitae summarizing your educational background and experience.

4. Transcripts of college coursework that provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to (cl-635) . Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

Retired STRS members are not eligible for this position.

Basic Function:

Under general supervision, support the evaluation, design, development, testing, documentation, and ongoing maintenance of applications within the College s enterprise systems. Provide technical assistance and training to users on the effective operation and functionality of applications such as Ocelot, DegreeWorks, and CCCApply. Write and execute queries to generate customized reports and data sets that meet the diverse needs of users. Responsible for completing the CCFS 320 Apportionment Attendance Report and its supplemental components, as well as reporting to the National Student Clearinghouse. Assist in preparing annual audits related to admissions and records to ensure compliance with state and institutional policies. Perform related duties as assigned.

Distinguishing Characteristics:

Essential Duties & Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

1. Exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

2. Work with users, Business Systems Analysts and others to define, document and analyze business requirements and processes and recommend effective technology solutions; work closely with users to define and analyze business and operational problems and develop procedural and reporting changes to complement technology solutions.

3. Write and/or participate in preparing user documentation, written procedures, training guides, manuals and materials on system functionalities and operations for users and support staff; create test scripts and work with users on acceptance testing of application software and interfaces to ensure appropriate functionality, efficient performance, data integrity and effective interfaces with other applications; work with Business Systems Analysts and Application Developers to analyze problems identified during testing and develop required system fixes, changes or corrections.

4. Participate in providing training to end users on the use of applications; meet with users to provide information on system changes and address questions or issues; conduct or coordinate training sessions; train users on system operations and setup and execution of specific processes; evaluate training programs to ensure their effectiveness in meeting goals and objectives.

5. Create and modify queries and design custom reports and reporting tools to meet user data and reporting needs.

6. Analyze, troubleshoot and resolve applications problems and errors; ensure system work-flows are operating correctly; troubleshoot workflow problems and operating bottlenecks; take action or refer more complex problems to Business System Analysts and others for analysis and resolution; answer technical questions and provide guidance to users on system functionalities and methods for correcting problems.

7. Participate in evaluating potential software solutions including off-the-shelf and open-source components and system architectures to ensure district business requirements are met; interact with vendors and attend vendor training as needed.

8. Assist user teams with special projects such as system upgrades and system implementa-tions; under guidance, evaluate and make recommendations on requests for software enhancements; participate in translating user expectations into technical specifications for enhancements and customizations; consult with other district staff on proposed business process changes.

9. Provide support on MIS/state/federal reporting requirements by assembling information, verifying accuracy, inputting and/or overseeing the input of information into various system databases and staying current with new requirements; if new requirements are needed, ensure all technology is updated accordingly.

Other Duties:

1. May act as project lead for small to medium-sized projects.

2. Participate in various project team activities, tasks, and meetings.

3. Attend and participate in professional group meetings; stay abreast of current trends and innovations in the field of information systems.

4 . click apply for full job details

Permanent