Office Manager / Bookkeeper

Job Description

Lead with Impact: Office Manager with a focus on AR/AP at Commercial/Residential Construction firm– Shape Our Future, Build Your Career

This Jobot Job is hosted by: Cam Strahm

Salary: $50,000 - $55,000 per year

A bit about us:

We’re a dynamic team passionate about creating innovative solutions and fostering vibrant communities. Our work thrives on collaboration, creativity, and a commitment to excellence, all within a supportive environment that values growth and impact.

Why join us?

Be part of a forward-thinking team where your ideas matter.

We offer a collaborative culture, opportunities for growth, and the chance to make a real impact in an innovative, community-driven environment.

Job Details

Job Details:

We are currently seeking a dynamic and highly-experienced Office Manager to join our thriving construction company. This is a permanent, full-time position that offers the opportunity to play a pivotal role in our daily operations and long-term growth. You will be the backbone of our team, ensuring that all administrative tasks are handled efficiently and effectively. Your role will involve a range of tasks including financial management, staff coordination, and liaising with clients. Your success in this role will be instrumental in ensuring the smooth operation of our business.

Responsibilities:

1. Oversee and manage all office procedures and processes to improve operational efficiency.

2. Handle all financial transactions including Accounts Payable (AP) and Accounts Receivable (A/R) ensuring accuracy and timeliness.

3. Coordinate with various departments and team members to ensure seamless communication and efficiency.

4. Develop and implement new administrative systems to streamline operations.

5. Manage and maintain company databases and customer relationship management systems.

6. Coordinate and plan meetings and appointments, and manage staff schedules and calendars.

7. Liaise with clients, suppliers, and business associates.

8. Ensure all office supplies and inventory are adequately stocked and managed.

9. Handle HR duties including recruitment, onboarding, and training.

10. Ensure compliance with all health and safety regulations within the office.

Qualifications:

1. A minimum of 5 years’ experience in an office management role, preferably within the construction industry.

2. Proficient in managing AP and A/R with a strong understanding of financial reporting and budgeting.

3. Excellent organizational skills with the ability to prioritize tasks and work under pressure.

4. Strong leadership skills with the ability to motivate and manage a team.

5. Excellent communication skills, both written and verbal.

6. Proficient in using office software including MS Office (Word, Excel, Outlook) and project management software.

7. Experience in HR management including recruitment, onboarding, and training.

8. Knowledge of health and safety regulations within an office environment.

9. Demonstrated ability to implement new procedures and administrative systems.

10. A proactive approach with the ability to work independently and make decisions.

This is an exciting opportunity for a seasoned Office Manager to join a growing company in the construction industry. If you are a motivated, organized, and detail-oriented professional with a track record of improving operational efficiency, we would love to hear from you.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Full-time