Accounts Payable Technician

This position serves as the accounts payable clerk and purchasing agent for the Consolidated Health and Human Services Department with primary functions in the Health Department. As the accounts payable clerk, the position is responsible for preparing Accounts Payable Vouchers online using appropriate expense account numbers and vendor numbers, attaching appropriate documentation for county finance office to support payment, compiling the computation and breakdown of charges per program and tax verification as is necessary to complete the Accounts Payable Voucher. As the purchasing agent, the position is responsible for verifying availability of funding, purchasing for all public health units, including obtaining W-9 Tax Identification forms, preparing Purchase Orders online using county AS400 Logos System Financial System in accordance with county and department purchasing policies and procedures. This positions assists the Health and Human Services Director and county finance with administrative and financial management, in assisting with budget preparations, compiling data for Medicaid cost report, preparation of monthly expenditure reports, and other duties as assigned. Starting pay is $40,171 or DOQ

Examples of Job Duties

* Uses QuickBooks bookkeeping system to track Health Department expenses and revenues by program area.

* Uses county AS400 Logos System Financial System to enter Purchase Orders and to make inquiries relevant to the Health Department vendors, accounts payable, etc. * Posts electronic deposits in the Logos system, assigning them to appropriate vendors/payees.

* This employee has daily contact with health department staff, outside vendors, and internal departments

* Handle staff service requests for building maintenance needs and prepare work orders for the facilities management department.

* Completes purchases for the Health Department and other service areas

* Receives incoming supplies, checks packing slip, and distributes the package to appropriate staff

* Uses remote deposit capture machine to process checks

* Develops and maintains filing systems; compiles information requiring the selection of data from established records or reports; established databases or spreadsheets to store, retrieve and track data. Ensure appropriate documentation is kept for auditing purposes

* Performs Health Department-related tasks as requested, such as answering the department phone and routes to the appropriate staff member

* Serves as backup to other Health department staff needs

* Handles confidential and sensitive information in an appropriate manner

Knowledge, Skills, and Abilities

Considerable knowledge of modern office procedures, practices and related office information technology equipment, software, and peripherals.

Knowledge of governmental accounting principles and practices and fiscal reporting.

Considerable knowledge of accounting systems, policies, and procedures.

Working knowledge of the County’s administrative policies and procedures including accounting, purchasing, and budgeting.

Working knowledge of the department and county program, policies and procedures.

Skill in the use of information technology equipment and associated software products such as word processing, spreadsheets, and databases used to create and maintain records, minutes, and reports.

Ability to gather and compile materials from a variety of sources.

Ability to develop and maintain effective working relationships with vendors, supervisor, other employees, and the general public

Ability to work independently on responsible administrative support tasks, some of which may be confidential or sensitive.

Ability to keep fiscal and statistical records, ledgers and files and provide information correctly and concisely, both orally and in writing.

Ability to schedule activities, participants, and meetings based on specific oral or written instructions.

Ability to effectively arrange and place records, reports and files into a proper sequence.

Ability to establish and maintain effective working relationships with public officials, management, coworkers, customers and the general public.

Qualifications

Must have a high school degree and at least three years office experience. Courses in bookkeeping, accounting, secretarial procedures and/or experience in accounting and billing or equivalent combination of education and experience.