Senior General Affairs

Position Summary

1. Raise the service quality by analyzing and understanding the business environment and employee's needs and establishing an efficient task process.

2. Continue to improve the appropriateness of task-related standards and contracts and optimize resource management by closely cooperating with affiliates and partners.

3. Maximize efficiency of the management's tasks by planning and operating various General Affairs-related internal/external events and meetings.

Role and Responsibilities

- Involve in vendor management process that covers vendor registration, evaluation, invoice processing, RFP and purchasing order for vendor bidding and have strong negotiation skill

- Track and manage inventory levels to avoid stockouts or overstocking for office consumable supplies (stationary, name card, water drink, coffee/milk supplies and noodle)

- Coordiante with users and Legal team in reviewing and analyzing contracts related to procurement

- Having experience in managing office asset related to IT or non-IT assets, including with regular IT asset inventorization review

- Liaise with building management to ensure A/C, electricity supplies, and other building facilietis operate well

- Coordinate with security guard and receptionist to ensure physical security are managed and compliant with policy (X-Ray, speed gates, CCTV, security night-shift, etc)

- Manage and supervise tasks and schedule of office Bby, cleaning staff and security guards

- Support Environment Health and Safety (EHS) initiative from Samsung Global EHS Team

- Handling other office management related to licensing and permit such as VISA & KITAS application

- Facilitate and support company regular and special events

- Having understanding and knowledge in Indonesia Import process(regulation and law)

Skills and Qualifications

Liaise with IT Support for maintain and control the CCTV’s.

Manage, maintain and control the safety assets for saving SRIN employees.

Manage, Maintain and control IT-Support and Legal Officer to support GA tasks.

Preference those who have worked in a global company

Support SRIN Management for office purposes

Maintain relationship with building management and vendors.

Experienced professional with full understanding on specialized areas; resolves a wide range of issues in creative ways

Works on problems of diverse scope where analyzing data requires evaluating identifiable factors. Demonstrates good judgement in selecting methods and techniques for obtaining solutions

Normally receives little instruction on day-to-day work and receives general instructions on new assignments

Typically requires minimum 4 years' of related experience and a Bachelor's degree

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R103565