Administrative Assistant, Remote

Job Title: Administrative Assistant – Telecommunications Remote, USA

About Us:

At Connectivity Tech Solutions, we are at the forefront of transforming connectivity for the modern world. Specializing in telecommunications and fiber optic networks, we provide innovative, reliable, and high-quality solutions to our clients. As we continue to expand our operations, we are seeking a highly organized and proactive Administrative Assistant to support our Outside Plant Construction team and contribute to the seamless execution of complex projects.

We are looking for someone with a passion for the telecommunications industry, strong organizational skills, and the ability to thrive in a fast-paced, dynamic environment. If you have a strong background in administrative support within the telecom sector and an interest in construction project coordination, this is the perfect opportunity to grow with a leading industry player.

Role Overview:

As an Administrative Assistant with expertise in Telecommunications and Outside Plant Construction, you will be a key support figure within our team, helping to streamline operations, maintain efficient processes, and ensure that our construction projects run smoothly. You will be responsible for handling administrative tasks that involve document management, project coordination, scheduling, and communication between various departments and stakeholders. Your contributions will be vital in maintaining the high standards of customer service and professionalism we uphold with our clients and partners.

This is an exciting opportunity for an administrative professional with a solid understanding of telecommunications and construction industries to make a direct impact on the success of our projects.

Key Responsibilities:

Project Coordination Support: Assist project managers and construction teams by providing administrative support for outside plant construction projects, including scheduling meetings, managing timelines, and ensuring that project documentation is up to date.

Documentation & Reporting: Prepare, organize, and maintain all necessary project documentation, including contracts, change orders, invoices, and project progress reports. Ensure compliance with industry standards and company policies.

Communication & Correspondence: Serve as a liaison between the project team, vendors, clients, and subcontractors, ensuring effective communication across all project phases. Handle phone calls, emails, and other forms of correspondence in a professional and timely manner.

File Management: Maintain an organized filing system for project-related documentation, ensuring easy access to important files and information. Digitize and catalog documents as required.

Meeting Coordination: Schedule and organize meetings, site visits, and conference calls for the project teams. Take minutes during meetings and follow up on action items.

Procurement & Inventory Management: Assist in the procurement process for materials, supplies, and equipment. Track inventory and maintain records of project-related purchases.

Travel & Logistics Support: Coordinate travel arrangements for field teams and executives, including transportation, accommodations, and scheduling.

Office Administration: Perform general office duties such as answering phones, ordering office supplies, maintaining office equipment, and assisting with other administrative tasks as needed.

Quality Control & Compliance: Ensure that all administrative tasks and project documentation comply with legal, safety, and industry standards, and assist with audits or inspections as necessary.

Continuous Improvement: Suggest and implement improvements to administrative processes that will enhance efficiency, reduce costs, and improve overall project support.

Key Qualifications:

Experience: A minimum of 3 years of administrative support experience, with a focus on telecommunications, outside plant construction, or a related industry. Familiarity with construction project lifecycles and associated documentation is essential.

Industry Knowledge: Understanding of telecommunications networks, fiber optic systems, outside plant construction processes, and associated terminology is highly desirable.

Organizational Skills: Exceptional organizational abilities, including managing multiple tasks and deadlines in a fast-paced environment. High attention to detail is a must.

Communication Skills: Strong written and verbal communication skills. Ability to interact effectively with internal teams, external clients, contractors, and vendors.

Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with project management software or construction management tools (e.g., Procore, Buildertrend) is a plus. Familiarity with customer relationship management tools (e.g., Salesforce, HubSpot)

Problem-Solving Abilities: Resourceful and proactive in resolving administrative issues, ensuring smooth project operations without unnecessary delays.

Education: High School diploma or equivalent required; Associate's degree or higher in Business Administration, Telecommunications, or a related field is preferred.

Certifications: Any relevant administrative or construction certifications (e.g., PMP, construction administration) would be a plus.

Why Join Us?

Dynamic Work Environment: Be part of an innovative company that is shaping the future of telecommunications and infrastructure. Your work will directly contribute to the success of key construction projects and the company’s long-term growth.

Career Development: We are committed to your professional growth and offer opportunities for advancement within the company. Develop your skills in project coordination and telecommunications while gaining exposure to high-impact projects.

Competitive Compensation: Receive competitive compensation, employee wellness, and work-life balance

Impactful Work: Play a crucial role in delivering successful projects that enhance connectivity and make a tangible difference in communities across the country.

Requirements:

1. Bachelor’s degree program, preferably in Business Administration, Telecommunications, Engineering, Construction, Marketing, Communications, a related field, recent graduate or equivalent industry experience.

2. Must be 18 years of age or older, a US citizen, Eligibility to work in the US and be able to show proof of citizenship.

3. Must have a clean criminal background.

4. When applying for a role, you may be subject to a background check, drug screen and Motor Vehicle Report.

5. Strong organizational skills with great attention to detail.

6. Excellent written and verbal communication skills with superb customer service skills.

7. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

8. Ability to multitask and prioritize tasks effectively in a fast-paced environment.

9. Proactive attitude with a willingness to learn and take on new challenges.

10. Ability to maintain confidentiality and handle sensitive information with discretion.

11. Positive attitude and strong interpersonal skills.

Apply Today:

As a leader in our field, we strive for excellence in everything we do, and we value individuals who are eager to learn, grow, and contribute to our success. If you are a highly organized and proactive administrative professional with a passion for telecommunications and construction, we encourage you to apply! Please submit your resume and cover letter to . We look forward to learning more about how your skills and experience can support the growth and success of our team.

EEO Statement

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

Disclaimer

The above job description is general in the nature and level of work that will be performed in this role. The job description is not designed to be fully inclusive of all the duties and responsibilities that can change based on the size and scope of work.