Interface Coordinator

POSITION OBJECTIVES

The primary focus of this position is to support the Interface Manager in the coordination, management, and tracking of interfaces and technical queries as part of the successful execution of a project or defined scope of work. The ideal candidate will be responsible for tracking and reporting using software including Omega PIMS and Excel.

RESPONSIBILITIES

Interface Coordinator essential functions include, though are not limited to:

• Assist in tracking and managing technical, design, and project interfaces between disciplines and external stakeholders.

• Support the Interface Manager in ensuring all interfaces are identified, documented, and resolved efficiently.

• Facilitate communication between engineering teams, contractors, vendors, and clients regarding interface issues and resolutions.

• Manage interface-related data within the Omega PIMS system, ensuring accuracy and up-to-date information is available.

• Assist in the preparation and maintenance of interface registers, ensuring they are properly updated.

• Troubleshoot minor issues and escalate complex problems to the Interface Manager.

• Create and maintain complex spreadsheets for tracking and reporting interface status, issues, and resolutions.

• Develop Excel models and reports to provide meaningful insights and analytics on interface progress and potential delays.

• Generate regular interface status reports for internal and external stakeholders including data visualization (charts, graphs, etc.).

• Ensure that interface-related documents are properly stored and easily accessible to team members

• Provide general administrative support to the Interface Manager, including scheduling, correspondence, and document preparation

QUALIFICATIONS

• 2+ years of experience in a similar role, preferably within an engineering environment.

• Experience with floating production systems or offshore engineering is a strong plus.

• Demonstrated proficiency in Microsoft Excel (advanced skills, including formulas, pivot tables, data analysis, and reporting).

• Strong proficiency with Microsoft Teams and Outlook for communication, scheduling, and collaboration.

• Excellent written and verbal communication skills to interact effectively with internal and external stakeholders.

• Strong interpersonal skills to work collaboratively within a team environment.

• Ability to manage multiple tasks simultaneously and meet deadlines.

• A valid Driver's License.

• Fluent in written and verbal English. Other languages are assets.

Preferred Skills & Experience

• Proficiency with the Microsoft Office Suite, particularly Word, Excel, and PowerPoint as well as Visio, Power BI, or similar tools used for data management and reporting.

• Familiarity with the offshore oil & gas industry, particularly in the design and construction of floating production systems.