Executive Assistant

We are looking for an experience Executive Assistant/Administrative Assistant for a client in the Financial Services sector. Your primary responsibility will be to serve as the initial point of contact for the CFO and Head of Investor Relations, manage extensive diary coordination, and handle complex travel arrangements. This role requires exceptional organizational skills, impeccable attention to detail, and the ability to maintain professionalism and discretion while thriving in a fast-paced executive environment. As an integral part of the team, you will play a vital role in ensuring the smooth functioning of executive offices while supporting the achievement of strategic goals. Previous experience as a C-Suite Executive Assistant (EA) is essential, ideally within Financial Services.

Responsibilities

Coordinate and manage busy calendars, scheduling meetings across multiple time zones.

Handle sensitive information with discretion and maintain strict confidentiality.

Manage mailbox, flagging urgent matters and handling inquiries directed to the CFO.

Organize complex travel arrangements, including accommodation and transportation.

Prepare, reconcile, and submit travel and corporate expenses, maintaining accurate records.

Qualifications

3-5 years of relevant experience

Recent experience as an Executive Assistant within the Financial Services sector.

Familiarity with multinational organizations.

Ability to independently prioritize workloads and manage multiple tasks.

Strong organizational skills, including the capacity to meet deadlines effectively.

Proficient in Microsoft programs such as Office, Word, and PowerPoint.

Compensation: $90,000 - 105,000

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.