Human Resources Analyst

The HR Analyst administratively supports the HR Department in the areas of HR processes, benefits administration, staff recruiting and professional development, and facilities. Responsibilities include scheduling and coordinating meetings, maintenance of the filing system for the department, preparation of the expense requests and proper coding of all employee benefit vendor bills and managing specific HR/Recruiting databases, including the HR resume inbox and HRIS (UKG Pro). Specific job duties are outlined below.

Position Reports to: Director of Human Resources

Overall Responsibilities:

Primary duties will include, but are not limited, to the following:

General Administrative

Provides clerical, secretarial and administrative support to the CAO, Director of Human Resources, Human Resources Manager, Payroll & Benefits Manager, and Office Services Manager.

Establishes, develops, maintains and updates filing system for the Human Resources Department; retrieves information from files when needed.

Acts as primary administrator for human resources functions of HRIS utilization, secondary administrator for benefits-related HRIS utilization.

Responds to regularly occurring requests for information.

Handles confidential and non-routine information.

Works independently and within a team on special nonrecurring and ongoing projects.

Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc.; proofreads for spelling, grammar and layout; responsible for accuracy and clarity of final copy.

Recruiting/Hiring

Creates and maintains job postings for staff openings in UKG Pro Recruiting, including publishing to relevant third-party job listing sites.

Monitors resumes received at inbox and through HRIS, pre-screens and forwards to hiring managers as appropriate.

Ensures candidates submitted through outside recruiters are timely added to UKG Pro Recruiting to maintain accurate applicant tracking.

Coordinates candidate interviews.

Maintains recruitment letter templates.

Submits and reviews background checks for prospective candidates.

Assists with the orientation schedule for new hires.

Manages entry of new-hire data into HRIS through processing into payroll.

Maintains compliant recordkeeping of I-9 files, including submission of new hires to E-Verify.

Employee Relations

Has a working knowledge of the Firm’s policies and procedures and explains employee policies when necessary.

Assists with timecard edits as needed for HR Manager’s direct and indirect reports.

Implements and maintains performance management tools in HRIS to assess employee performance, growth and development.

Gathers and compiles evaluation summaries for determination of salary increase recommendations.

Assists with the administration of the Firm’s Wellness Program.

Processes verifications of employment for non-partner employees.

Invoices/Reimbursements

Prepares benefits invoices and reconciliation for approval by the Payroll & Benefits Manager.

Prepares submission of invoices for contract employees, and ensures routing to supervising attorney or manager for additional approval.

Assists in processing reimbursements and check requests related to HR expenses.

Other

Overtime may be required on occasion.

Other duties/tasks as assigned.

Required skills:

A general knowledge of business and an excellent command of the English language

Working knowledge of secretarial, office administrative procedures and knowledge of use and operation of standard office equipment, at a level generally acquired through two plus years related experience

Must be PC proficient with Microsoft Office applications

Must have excellent interpersonal skills to handle sensitive and confidential situations; position continually requires demonstrated poise, tact and diplomacy

Some analytical ability to gather and summarize data for reports, find solutions to various administrative problems and prioritize work

Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines

Ability to work independently, be a self-starter and communicate effectively, both verbally and in writing

Must possess excellent organizational skills and self-initiation

Education and Experience Requirements:

At least two years of experience in above skill areas

Demonstrated proficiency in MS Office Suite and Kofax PDF software programs

High School diploma (or equivalent); Bachelor’s Degree a plus

Experience with UKG Pro, UltiPro, or Kronos HRIS (including advanced reporting) strongly preferred

Mental/Physical/Environmental Requirements

Indoor offices with controlled temperatures with limited exposure to noise, dust, chemicals

Mobility within the office including movement from floor to floor

May sit for long periods of time

Crouching, kneeling standing, walking, pushing pulling and lifting occasionally

Operating a personal computer, telephone, voicemail and other office equipment on a regular basis

Must be able to express and exchange ideas by means of the spoken word

Must have the ability to convey detailed information in a clear and concise manner through spoken word

Must demonstrate good problem-solving skills

FLSA Status

Non-Exempt

HOURS

Full-Time

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.