Marketing Coordinator and Administrative Assistant

Job Description

Description:

All Pro Capital, LLC is seeking an experienced person to work as a Marketing Coordinator and Administrative Assistant. For general information about All Pro, see our web page at

Job Title: Marketing Coordinator and Administrative Assistant

Company: All Pro Capital, LLC

Department: Operations

Reports to: Director of Operations

Job Type: Regular Full-Time

Work Hours: M-TH 8-5, F 8-1

Effective Date: 4/30/2025

Exemption Status: Nonexempt

Salary Range: $55,000 - $57,500 year / $26.44-$27.64 per hour

Profit-Sharing: Profit-sharing comprehensive program amounts vary based on quarterly and annual company results and are not guaranteed.

Benefits:

• Medical/Dental/Vision Insurance

• Life/Accidental Death Insurance/Short-Term Disability

• Paid Time Off (PTO)

• 401K with 6% company match

Role Summary: Maintains business social media content. Creates a welcoming atmosphere for internal and external customers.

Supervisory Responsibilities: None

Essential Functions/Job Duties:

Interfaces with our third-party marketing vendor regarding social media content management, timelines, and post-screening

Performs other related duties as assigned by management

Meets and greets all visitors; determines their needs and directs them to the appropriate employee/location

Answers, screens, and directs calls on the multi-line phone system courteously and professionally; takes messages and/or forwards telephone calls to the appropriate employee, or voice mail

Assists in client servicing interfacing

Assists in client paperwork

Learns and becomes proficient with our client software program

Opens and routes incoming mail

Prepares and forwards outgoing mail and packages

Composes and prepares routine correspondence as required

Performs general clerical duties including filing, photocopying, faxing, and mailing as required

Orders and maintains supplies, arranges for equipment maintenance, including submitting service/work orders, and keeps the reception area organized

Maintains the cleanliness of the lobby and the employee break area

Demonstrates a prominent level of professionalism in dealing with confidential and sensitive issues

Organizes external investor events

Organizes internal Tuesday meetings and lunches

Other Duties/Responsibilities:

Performs other related duties as assigned by management

Minimum Required Education/Credentials/Knowledge/Skills/Abilities:

Minimum of one+ (1+) year of experience with business social media content

Customer service experience

Strong interpersonal skills

Ability to understand and follow written and verbal instructions

Ability to deal effectively with a variety of individuals at all organizational levels

Commitment to excellence and high-quality standards

Strong organizational skills; able to manage priorities and workflow

Excellent communication, multitasking, and organizational skills

An understanding of basic computer programs, including Microsoft Word, Excel, and Outlook

Work Environment/Physical Requirements:

Work Environment: Prolonged periods of sitting at a desk and working on a computer.

Physical Demands: Must be able to lift up to 15 pounds at times.

An Equal Opportunity Employer/Smoke-free campus Requirements:

Full-time