Workforce Administration Associate (Human Capital Management Associate

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Office of Employee & Business Services

This position is located in the Office of Employee and Business Services (OEBS). OEBS manages the agency’s administrative services, including human resources, facility operations and organizational development. OEBS and its component bureaus support the primary goal of ODJFS by providing continuous, accurate and timely administrative services to the program areas within the department. OEBS's customers include all ODJFS employees, clients, service providers, county agencies, and the public.

What You’ll Do

Coordinate Employment Authorizations:

Initiate online and Department of Public Safety (DPS) criminal background checks.

Conduct employment verifications and reference checks.

Perform and schedule candidate FBI fingerprinting.

Coordinate candidate drug screening appointments.

Complete Form I-9 (Federal Authorization of Employment Form) and verify the authenticity of candidate identification.

Create employment authorization cases in the federal eVerify system.

Perform Internal Audits and Maintain Records:

Complete regularly scheduled employment authorization audits, including Form I-9 reviews, employment authorization/identification expiration checks, and eVerify case reviews.

Generate Business Intelligence (BI) reports to ensure 100% compliance with applicable federal and state laws, rules, and policies.

Prepare and upload personnel and job bid documents to the electronic recordkeeping/personnel file system.

Customer Relations:

Respond to inquiries from employees and the general public by monitoring assigned HR Support/Workforce Administration (WFA) electronic mailboxes, ensuring timely response and dissemination of messages and information to staff.

Advertise Position Vacancies and Screen Candidate Applications:

Coordinate and review Realistic Job Previews for accuracy.

Create job postings using the Ohio Hiring Management System (OHMS) and submit for proper pre-posting approvals.

Screen candidate application submissions to ensure qualifications are met.

Collaborate with supervisor/WFA partners to determine additional screening criteria.

Compile lists of eligible applicants and send to agency Hiring Managers for consideration.

Perform Other Related Duties as Assigned:

Participate in staff meetings.

Utilize personal computer software (e.g., MS Word, Excel, PowerPoint, OHMS, OAKS Peoplesoft) to produce correspondence, reports, and other documents.

Schedule\: Monday - Friday, 8\:00 AM - 5\:00 PM (Flexible start time may be permitted).

PN\: 20037655.

Who We Are

The Ohio Department of Job and Family Services (ODJFS) supports Ohioans and their families through the following programs:

Public Assistance

Workforce Development

Unemployment Insurance

Adult Protective Services

Child Support

Public service is an honorable way to serve the community in a hands-on dedicated way. You can make a difference in someone’s world!

Guiding Principles

We will be a leader in customer satisfaction.

We will have a reputation that attracts and retains talented, diverse, and dedicated employees.

We get better at what we do everyday.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

ADA Notice

If you require an accommodation based on a disability for any step of the selection process, please contact

Background check information

The final candidate selected for this position will be required to undergo a criminal background check. Some positions may require drug testing and/or fingerprinting. Criminal convictions do not necessarily disqualify candidates from consideration.

The ideal candidate, at minimum, must have the following\:

OPTION 1:

4 courses or 12 mos. exp. in human resources.

OR OPTION 2:

Equivalent of minimum class qualifications for employment noted above.

Desirable Skills:

Human Resource terminology and common practices

Critical thinking and analysis

Organization

Multitasking

Effectively work individually and as part of team

Interviewing

Customer Service/Public Relations

Oral and written communication

Define problems, collect data, establish facts, and draw valid conclusions

Gather, collate and classify information about data, people or things

Handle sensitive inquiries from contacts with officials and general public

Prepare meaningful, concise and accurate reports

Thrive in fast-paced environment

Intermediate Microsoft Office (i.e., Word, Excel, PowerPoint)

HRIS Systems (e.g., PeopleSoft)

Tips For Your Application

When completing the different sections of this application, be sure to clearly describe how you meet the minimum qualifications outlined in this job posting. We cannot give you credit for your Work Experience and Education & Certifications if you do not provide that information in your online application. Information in attached resumes or cover letters must be entered into your application in the appropriate Work Experience or Education & Certification sections to be considered.

Pay Information

This position is in the State of Ohio’s E1 Pay Schedule, Pay Range 8. Unless required by legislation or union contract, starting salary will be the minimum salary of that pay range (step 1, currently $22.40 per hour). These ranges provide a standardized pathway for pay increases. With continued employment, new hires move to the next step in the range after 6 months and annually thereafter. Cost of Living Adjustments increase wages in these ranges each fiscal year. The current step progression wages are in the table below.

Pay Range 8

Step 1

Step 2

Step 3

Step 4

Step 5

Hourly

$22.40

$23.39

$24.40

$25.50

$26.70

Annual

$46,592

$48,651

$50,7052

$53,040

$55,536

Months of Employment

At Hire

6 months

18 months

30 months

42 months

Position Location:

This position will work in-office 5 days/week.