Administrative Assistant

We are seeking a highly organized, detail-oriented, and professional Administrative Assistant to support the Chamber's daily operations. This position plays a vital role as the first point of contact for visitors, guests, and callers, creating a positive and lasting impression of our organization and community. The role reports directly to the President and requires a strong blend of administrative, financial, and customer service skills.

Job Title: Administrative Assistant

Location: Jefferson, Ga 30549

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Pay Range: $22.00 – $24.00 per hour, based on experience

Key Responsibilities:

Administrative Support

Greet and assist all visitors, callers, and guests in a friendly, professional manner

Coordinate repairs, maintenance, and manage contracts and leases

Record reservations, manage mail flow, and assist at special events

Maintain office supply inventory and procure materials as needed

Prepare and manage outgoing mailings and correspondence

Monitor and distribute mail from post office and external dropbox

Manage accounts receivable and payable using QuickBooks and ChamberMaster

Perform bank reconciliations and prepare monthly financial reports for the Board

File and pay applicable tax forms and maintain accurate financial records

Post deposits, classify expenses, and process reimbursement checks

Maintain accurate member records and invoicing schedules

Follow up on unpaid invoices and process renewals or cancellations

Prepare mailing lists, membership packets, and assist with member campaigns

Track financials related to members and events within ChamberMaster

Assist with event registration and provide logistical support

Support Event Manager in budget reconciliation and reporting

Coordinate purchases and inventory for events and office needs

Qualifications:

Proven experience in administrative or office management roles

Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook)

Strong organizational and multitasking skills

Excellent written and verbal communication skills

Professional demeanor with strong customer service orientation

Ability to manage sensitive information with confidentiality

Experience with CRM or membership management systems (preferred)

High school diploma or equivalent required; associate’s degree preferred

For immediate consideration please email your resume directly to Subject: Admin Position