Accounting Clerk

The Accounting Clerk plays a crucial role in ensuring the accurate and timely processing of financial benefits related to the Fire Commission. This position is responsible for managing member payment submissions for Death and Burial Benefits, coordinating Length of Service Award Program (LOSAP) packages, and maintaining detailed tracking systems using Excel. The ideal candidate will be highly organized, detail-oriented, and possess strong data management skills.

Responsibilities:

Death and Burial Benefits Processing: Efficiently process and submit member payment forms for Death Benefits and Burial Benefits to the Office of Pensions and Benefits on behalf of the Fire Commission, ensuring accuracy and adherence to established procedures.

LOSAP Coordination: Coordinate the submission of LOSAP packages from the volunteer corporation, meticulously review them for completeness, and prepare them for the Fire Commission's approval process.

Data Tracking and Management: Utilize various Excel-based submission and data tracking files to record accurately and manage critical financial information.

Monthly Data Reconciliation: Perform thorough monthly data comparisons, reconcile rosters, and verify contact information by the 15th of each month to ensure accurate and timely processing by the Office of Pensions and Benefits for the preceding month.

Documentation and Record Keeping: Maintain organized and up-to-date records of all submitted forms, packages, and related documentation.

Communication and Collaboration: Liaise effectively with the Office of Pensions and Benefits, the Fire Commission, and the volunteer corporation to facilitate the smooth processing of benefits.

Process Improvement: Identify opportunities to streamline processes and improve efficiency in the submission and tracking of benefit-related information.

Ad Hoc Tasks: Perform other related clerical and administrative duties as assigned.

Qualifications:

High School Diploma

Minimum of 2 years of experience in an accounting administrative role

Proven proficiency in using Microsoft Excel for data entry, tracking, and management (intermediate to advanced skills preferred).

Strong attention to detail and a high degree of accuracy.

Excellent organizational and time management skills.

Ability to work independently and manage multiple tasks effectively.

Strong communication and interpersonal skills.

Ability to maintain confidentiality and handle sensitive information with discretion.