Contract Admin I

Mission:

The Contracts Administrator I coordinates the exchange and review of Contract and Subcontract documents for division construction operations teams and supports the efficient operations within the Contract division. By performing critical tasks with accuracy and urgency, this role supports operational efficiency, internal communication flow, and reliable compliance with company procedures. The Contracts Administrator I plays a key role in keeping the department organized and responsive, helping prevent backlog and reduce workflow friction.

Key Responsibilities:

Initiate Contract Review Processes:

Prepare and organize documentation packages required to begin internal contract review. Ensure files are complete, properly formatted, and routed in line with department expectations.

Document Management & Preparation:

Scan/Save/File documents such as change orders, contract summaries, and compliance forms for retention. Maintain working department files and contract and change order submission logs.

Systematic Data Entry:

Accurately input contract information and updates into Spectrum, adhering to naming conventions, checklists, and procedural integrity.

Preliminary Notice Drafting:

Property research and initial drafting of preliminary notices with precise attention to project type (public or private) and timelines. Verify information before submission and route according to protocol.

Certificate of Insurance (COI) and Bond Requests:

Submit COI requests. Track responses. Work with Contract Specialist to prepare bond request form and prepare bonds for signing.

Internal Inquiry Handling:

Respond promptly to requests for status updates or documentation from internal stakeholders such as PMs and PCs. Maintain clear, timely communication and escalate quickly and appropriately when guidance is required.

Additional Job Duties:

Maintains the departmental written SOPs.

Support the development and upkeep of internal contract templates and tracking tools.

Participate in rhythm meetings to document updates, task assignments, and progress.

Execute repeatable contract processes with increasing independence and reliability.

Requirements and Skills:

1–3 years of experience in administrative, construction, or contract-related roles

Strong attention to detail and task related follow-through

Proficient in Microsoft Office Suite, particularly Excel and Word; Familiarity with Monday and SharePoint; Spectrum or ERP experience is a bonus

Clear written communication and document formatting abilities

Experience managing structured workflows and multiple task priorities

High School Diploma or equivalent. Some college a plus.

$25.00 per hour to $35.00 per hour. Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered.

*A-C Electric Company is an Equal Opportunity Employer; women, veterans, and minorities are encouraged to apply.