Executive Assistant Office Manager

Position Description Martis Capital is seeking a Part Time Administrative Assistant/Office Manager. This role will be responsible for a blend of administrative and office management duties, including calendar and travel coordination, expense reporting, event planning, and special projects. This is an excellent opportunity for an individual with a positive, can-do attitude who is eager to contribute to the success of a dynamic firm. This position part time and expected to be in the office Monday - Thursday, 8:30am - 2pm.

Responsibilities Administrative Support

·Provide comprehensive administrative support to one Managing Partner and the Miami office

·Manage complex domestic travel arrangements and monthly expense reconciliation for executives and key stakeholders.

·Oversee calendar management for senior leadership, scheduling internal and external meetings with efficiency.

·Handle meeting and event coordination, including logistics, catering, and on-site hosting for both internal and client-facing events.

Office & Facilities Management

·Serve as the primary liaison between onsite facilities management, building management, and vendors, ensuring the office remains operational and well-maintained.

·Oversee office supplies, kitchen inventory, and equipment, placing orders as necessary.

·Maintain a clean, organized, and welcoming office environment, ensuring a high standard of hospitality for executive visitors and team members.

·Coordinate mail, deliveries, security access, and space planning as needed.

·Execute errands and special projects to support office operations.

Cross-Functional Support & Special Projects

·Collaborate with internal teams, including Finance, Business Development, and IT, on firm-wide initiatives and operational improvements.

·Assist with event planning, annual meetings, firm-wide offsites, and monthly team-building initiatives, ensuring seamless execution.

·Proactively identify opportunities to streamline office processes and enhance team efficiency.