Front Desk Coordinator

Job Description

Position Overview

As the Receptionist/Office Assistant, you’ll serve as the first point of contact for clients, visitors, and team members—playing a key role in shaping the first impressions of our organization. Your welcoming demeanor, proactive mindset, and strong organizational skills will be essential to creating a professional and positive office environment. From greeting guests to supporting executive functions, your role is at the heart of our daily operations.

Key Responsibilities

Serve as the front desk ambassador by managing phone calls, greeting guests, and directing inquiries with professionalism and warmth

Deliver exceptional customer service to clients, candidates, vendors, and internal staff

Maintain digital filing systems through scanning, uploading, and organizing documents

Manage records and data entry into company systems, ensuring accuracy and confidentiality

Provide administrative and executive support, including calendar coordination and report generation

Create and maintain basic spreadsheets, reports, and documents in Excel and Word

Monitor and restock office and kitchen supplies to keep the workspace running smoothly

Assist with internal meetings and company events, including setup and coordination

Support marketing initiatives by drafting social media posts and content captions

Required Technical Skills

Proficient in Microsoft Outlook, Word, and Excel (beginner to intermediate level)

Strong typing and data entry skills

Familiarity with CRM platforms (Salesforce preferred) or willingness to learn

•Ideal Candidate Traits

A strong sense of urgency and ownership of tasks

Team-oriented with a proactive and flexible attitude

High level of professionalism, integrity, and discretion

Friendly, helpful, and solution-focused demeanor

Excellent communication skills and ability to build positive relationships

A polished, professional appearance and conduct