Project Controller

ID de la solicitud: 224399

Estamos comprometidos a invertir en nuestros colaboradores y ayudarles a continuar su carrera profesional en ScotiaGBS

Purpose

Control the financial cycle of each one of the contractors regarding the vendor payment through the billing and accruals process of the Scotiabank Technology Service Unit. In charge of the timeliness and accuracy of contractors’ financial information, in compliance with current regulation and Scotiabank policies and procedures.

Accountabilities

Provides support to the Service Unit for contractor’s financial management, focused on input, distribution and maintenance of contractor’s purchase orders, review of invoices and commitment of KPIs and SLAs, as well as any required documentation.

Support preparation of periodic reports about contractor’s management as needed (Headcount, Staffing List, BCP report, etc.).

Support Finance Coordinator to guarantee timely execution of the Recruitment process of each contractor, through monitoring the process with the vendor (contractor supplier) to be within the SLAs committed, and the corresponding Scotiabank Technology manager who will receive the service. Review work order data, registering and requesting approvals through defined ways for each Services Work Order, and follow-up to the approval process.

Be the central point of contact for financial inquiries and information related to costs, billing and payments for the Scotia Technology finance units, IT&S unit in Canada and FP&A unit in Bogota to align on all data.

Prepare information for the creation of the purchase order for contractor service, ensure that it matches with the previous agreement and work order. Work together with Procurement team to solve doubts, impediments, etc., and track the purchase order approval process.

Receive from the managers the data of hours worked by each contractor and contrast it with the invoice received from vendor and manage any difference. Be the central point of contact with AP to align differences in billing of contractors.

Track the prompt and accurate submission of purchase orders, invoices and payments. Check correct dates, amounts, balances and payments to guarantee compliance with the terms of the contract of each Vendor.

Prepare and create the contractor’s accruals on a monthly basis for each contractor active service and share this information with the FP&A unit at ScotiaGBS Bogota, Project Managers, Funding Owners and IT&S Team in Canada

Track the approved budget assigned to each of the vendors under Local Country Agreement and its execution (approximately CAD 500,000).

Prepare financial and operational reports for tracking, controlling and monitoring contractor’s activity and cost, and ensure financial accuracy from Vendors and to ScotiaTech Managers

Seeks opportunities to improve project team processes and customer service, by identifying any deficiencies, and recommending solutions to the team.

Work with cross-functional internal teams and vendors to fulfill operational requirements, resolve discrepancies, and ensure compliance.

Understands how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions

Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge

Champions a high-performance environment and contributes to an inclusive work environment.

Actively pursues effective and efficient operations within his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct

Reporting Relationships

Primary Manager: Finance Coordinator

Direct reports: N/A

Dimensions

Excellent interpersonal skills: Represents the department as the first contact for visitors, staff, and vendors. Must maintain strong relationships with Scotiabank Technology and GBS Leadership Teams, handle confidential matters discretely, and remain calm under pressure.

Excellent verbal and written communication skills -English and Spanish-: Must be able to effectively direct incoming calls and messages from multiple sources, and take and communicate detailed messages where appropriate. Must be able to correct spelling/grammar/vocabulary on outgoing material, and complete and distribute accurate minutes for business meetings attended.

Task and results-oriented, self-motivated, and highly organized: must effectively and efficiently multi-task to handle high volumes of work under strict deadlines, prioritizing the workload as required. Able to demonstrate flexibility with working outside normal schedule as required to meet business needs.

Customer focused: use interpersonal, listening, communication and negotiating skills to deal with staff at all levels, including clerical, supervisory/management, senior management within the Finance Services Unit, other key internal partners and third-party vendors.

Good time-management skills: able to work on multiple assignments and be adaptable to changing priorities.

Education / Experience / Other Information

A degree in administration, economics, related engineering field is preferred.

1-2 years of experience in a rol related to PCO or vendor management.

Expert knowledge of Microsoft Word, Excel and PowerPoint

Experience as business analyst or process analyst is an asset

Experience en Finance / Accounting is a plus

Strong communication skills and collaboration are essential.

Advance English is a must

Exceptional written and verbal communication skills in English/Spanish

Experience with reporting tools is an asset.

Proven teamwork capabilities

Strong organizational, analytical and problem-solving skills.

Able to balance multiple priorities and deadlines.

Strong at prioritizing tasks, adapting to new situations, and taking initiative to solve problems Details and deadlines oriented, highly organized, and ability to work under high pressure environments is a must.

Strong interpersonal skills with proven ability to work within cross-functional teams

Experience and a high degree of comfort working with complex processes

Sound judgment and problem-solving skills

Knowledge of organizational structure and complexity

Flexibility and ability to adapt to changing work environments

Ubicación(s): Colombia : Bogota : Bogota

ScotiaGBS forma parte del grupo de empresas de Scotiabank ubicado en Bogotá, Colombia, y fue creado para apoyar diversos procesos del Banco y el desarrollo y ejecución de su estrategia global de servicios en 15 países de las Américas. Está compuesto por 7 unidades de servicio. Ofrecemos un ambiente de trabajo inclusivo y positivo, además de ventajas competitivas.

En ScotiaGBS, valoramos las habilidades y experiencias únicas que cada persona aporta al Banco y nos hemos comprometido a crear y mantener un entorno inclusivo y accesible para todos. Los candidatos deben postularse directamente en línea si desean ser tomados en cuenta para este puesto. Agradecemos a todos los candidatos por su interés en esta oportunidad profesional en ScotiaGBS; sin embargo, solo contactaremos a quienes hayan sido seleccionados para una entrevista.