Children's Ministry Administrator

RockPointe Church Children's Ministry Administrator

Reports To: Children’s Minister

Hours: 29 hours per week

RPC Mission: To love God with all that we are while making more and better followers of Christ

RPC 10-Year Vision:

To plant and support 50 churches by December 2030

RPC Statement of Faith:

Check it out here

RPC Staff Values

People of Programs

Authenticity

Community

Grace First

Servant Leadership

Collaborative Teamwork

Additional Staff Values

Trust

Work Ethic

Innovation

Main Function

The admin is responsible for adhering to the mission statement in planning and preparing for RPC children as well as diligently completing all tasks as assigned by Children’s Minister.

Tasks and Responsibilities

TouchPoint

Runs weekly reports – attendance reports for RPC Kids and Embrace, 3 weeks missed reports for RPC Kids

Creates involvements, registration forms, schedules, meetings, check-in, etc. for all RPC Kids programming and events

Creates rosters for all RPC Kids events and shares with Ministry Leaders as needed

Manages the monthly promotion process for preschool at both campuses

Promotes all NextGen (PreK-12th grade) children for Promotion Sunday

eSpace

Enters all RPC Kids programming and events into eSpace during yearly calendaring and as needed throughout the year

Ensures that all rooms, resources, support services, and other facility needs are secured and follows up as needed

Administrative

Takes notes during RPC Kids staff meetings and shares with team

Requests or implements website changes and maintenance for RPC Kids as needed

Acts as editor for curriculum and other written materials as needed

Approves and enters background checks and Child Safety Training for entire church

Creates signage for RPC Kids programming, events, family services, etc.

Runs monthly birthday reports in TouchPoint and prepares/addresses cards for Ministry Leaders to sign (for both children and volunteers at both campuses)

Reconciles staff discounts for all RPC Kids events

Prepares Basics for Kids materials, rosters, and class set-up

Purchases and prepares baptism gifts for children on 1st and 3rd Sundays of each month

Volunteers

Manages the new volunteer process queue for RPC Kids Sunday and Wednesday programming

Initiates and processes reference checks for new and current volunteers

Initiates and processes Child Safety Training for new and current volunteers

Runs monthly reports for background check and Child Safety Training renewals for current volunteers

Provides volunteer recruitment booth set up and coverage during Say Yes campaign

Enters notes into TouchPoint for volunteer recruitment

Purchases the supplies for and creates the new volunteer welcome bags

Publicity

Initiates publicity meetings with event owners

Advises event owners on dates, promotion, registration process, etc.

Organizes a quarterly planning meeting with all event owners for upcoming events

Enters publicity requests for RPC Kids

Acts as point of contact for all publicity requests in Asana

Manages the approval process for all deliverables from the Creative Team

Picks up and distributes all promotional deliverables for RPC Kids

Follows up with the Creative Team when event registration fills or promotional needs change

Edits and reviews the weekly RPC Reminders email for RPC Kids events

Sunday Morning Welcome Team Ministry Leader

Recruits and appoints welcome desk volunteers for both services at Central Campus

Troubleshoots registration issues at check-in desks and kiosks

Sends weekly Ministry Leader email with church wide programming, events, and special programming updates

Ministers to Welcome Team volunteers

Additional Responsibilities

Attends weekly RPC staff meetings

Participates in all Level 1-2 Children’s Ministry and NextGen events and helps in the preparation of those events

Acts as a Ministry Leader substitute for RPC Kids Ministry Leaders to attend church or when they are absent

Works on special projects, as assigned by the Children’s Minister

Reports any needs and issues that may need the attention of the Children’s Minister in a timely manner

Attends yearly Children’s Ministry or NextGen retreats or conferences, as able

Expectations

Spends time in personal walk with the Lord daily

Remains above reproach in personal and ministry interactions

Demonstrates computer literacy, has a working knowledge of Word, PowerPoint and Excel, and is willing to learn the workings of the RPC Kids media stations and check-in system

Operates as a self-starter

Remains flexible to meet administrative and Children’s Ministry needs

Desires to build relationships with ministry volunteers and RPC Kids families

Demonstrates compassion and handles matters with sensitivity and grace

Accountability

The Children’s Ministry Administrator will work in a team atmosphere reporting to the Children’s Minister