Administrative Assistant

Job Description

About CCS Facility Services:

CCS Facility Services is a leading provider of comprehensive facility management and maintenance services. With a commitment to excellence and innovation, we strive to create optimal environments for our clients to thrive. As we continue to expand our operations, we are seeking a dedicated Administrative Assistant to join our team and contribute to the success of our dynamic organization.

Job Overview:

As an Administrative Assistant at CCS Facility Services, you will play a crucial role in supporting the efficient functioning of our day-to-day operations. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and multitasking skills. This role offers the opportunity to work in a collaborative and fast-paced environment, contributing to the overall success of our organization.

Key Responsibilities:

Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.

Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.

Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.

Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.

Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.

Collaborate with various teams within the organization, providing administrative support as needed.

Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.

Qualifications:

Proven experience as an Administrative Assistant or in a similar role.

Bilingual English/Spanish a plus

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills.

Proficient in MS Office (Word, Excel, Outlook, PowerPoint).

Detail-oriented with a high level of accuracy.

Ability to handle sensitive and confidential information with discretion.

A proactive and positive attitude with a willingness to learn.

Education and Experience:

High school diploma or equivalent required; additional qualifications in Office Administration or related field is a plus.

Previous experience in a similar administrative role is preferred.

CCS Facility Services is an equal opportunity employer and encourages candidates of all backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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Full-time