Catering Coordinator - Dining Services

Department: Food Service

Supervisor: Food Service Director

Location: UST Campus

The University of St. Thomas a private Catholic university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education, is seeking a Chef Manager.

Purpose:

As a Catering Coordinator, you will hold duties related to sales/marketing, administration, and coordination for on and off premise catering events. The position entails a need for excellent attention to detail and communication skills; ability to multi-task on a variety of projects simultaneously, accurate distribution of pertinent information both internally to all departments as well as to clients and related vendors

Essential duties and Responsibilities:

+ Inputs and maintains all reserve data for all events including inquiries, tentative and definite.

Details function sheets with equipment needs and rental orders.

+ Creates captain's packets for each event including staff sheets, equipment pulls, beverage pulls, signage, expo sheets, etc. as needed and assures that captains are in receipt of packet.

+ Creates buffet signage and printed menus as required for each event.

+ Assembles and performs upkeep of organized event files including all correspondence, orders, invoices, payments, proposals, function sheets, etc.

+ Processes certificate of insurance requests.

+ Intakes inquiries including all pertinent event information client contact, date, time, format, number of guests, location, etc.

+ Prepares proposals for events and submits staff requisitions.

+ Supports sales initiatives through research, marketing interface, communications and sourcing

+ Works with marketing department on materials and promotions.

+ Assists with client walkthroughs of venue spaces and provides on-site sales representation at events as scheduled.

+ Receives and processes all deposits.

+ Reviews reserve financial entry to assure accurately forecasted and communicates with accounting on any needs, clarification, etc.

+ Prepares final event invoicing and expense reports on a monthly basis.

+ Assists in scheduling meetings, appointments, travel, etc.

+ Performs other duties as assigned.

Qualifications:

+ Experience in dining, catering and/or events.

+ Experience in restaurants, hotels, corporate dining, education, military, health care, and/or food service operations.

+ Must be able to work a flexible schedule as the business denignds.

+ Excellent communication, customer service, and organization skills.

+ Proficient computer skills including MS Office products including Word, Excel, Power Outlook.

+ Bachelor's degree in Hospitality or Marketing is preferred