Receptionist / Front-Desk Coordinator

Job Description

Victorium Legal counsels companies, professionals, and Clients on complex matters. The Receptionist is the firm’s first point of contact and the quiet force that keeps the workflow behind the scenes in perfect order. In this role, you will greet every guest, steward a high-volume call queue, translate qualified enquiries into well-timed paid appointments, and safeguard the accuracy of our intake records. You will also ensure the office presents at its best each day—tracking supplies, resetting conference rooms between meetings, keeping the break room stocked, and performing light daily cleaning to maintain a polished environment. Reliable judgment, measured communication, and a talent for anticipating obstacles before they surface are essential.Compensation:

$20 - $25 hourlyResponsibilities:

Reception & Call Management – Greet guests courteously, operate a multi-line phone system, direct clients, prospects, and vendors to the proper resource, and record each interaction in Clio and Excel with concise, accurate notes.

Scheduling & Calendar Oversight – Administer integrated calendars for meetings, deadlines, conference rooms, and firm events; recognize conflicts early and resolve them with minimal disruption.

Intake & Appointment Setting – Assess new-matter calls, outline consultation protocols, secure payment, and book paid initial consultations with zero double-booking.

Data & Reporting – Audit lead and call data, generate weekly conversion summaries, and supply leadership with reliable activity metrics.

Office Upkeep & Inventory – Perform light daily cleaning of reception, conference rooms, and the break room; monitor supplies, place timely orders, and restock refreshments and stationery.Qualifications:

Proficient computer skills and knowledge of Microsoft Office

Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills

Well-versed in taking telephone calls and handling stressful situations

Must have graduated high school, received a G.E.D. or equivalent

Technical Fluency – Outlook, advanced Excel (look-ups, pivots, data validation), and a cloud-based CRM; Clio familiarity preferred.

Experience – Minimum one year in a reception, intake, or client-service role within a law firm, consultancy, or comparable professional-services environment.About Company

Victorium Legal is a premier law firm based in Davis, Sacramento, and Roseville, CA, dedicated to providing exceptional legal services across a broad range of practice areas. Our expertise encompasses estate planning, business law, real estate, tax, probate, conservatorships, and trademarks. We pride ourselves on delivering personalized, strategic legal solutions tailored to meet the diverse needs of clients.

At Victorium Legal, we are committed to upholding the highest standards of integrity and professionalism while fostering an environment of collaboration and innovation. Join us and become part of a team that values excellence and is passionate about advancing justice for our community.

Full-time