AV Administrative Assistant

Job Description

Basic Function

Airvac is the global leader in the Vacuum Technology System industry. The primary function of our Administrative Assistant position is to provide administrative and secretarial support to Airvac Leaders and Managers under the direction of the Chief Financial Officer. They work on a variety of projects as needed for Airvac, locally and globally.

Duties & Responsibilities

Supports Management in strategic and operational tasks.

Processes information, prepares decision documents, and provides recommendations to Management.

Prepares and distributes communications and announcements.

Plans and coordinates internal and external trainings and meetings, including hosting customers and vendors.

Develops and handles various projects, and supports global Vacuum Technology Systems (VTS) projects.

Supports HSEQ, ISO, Culture, and Continuous Improvement Committees as needed.

Provides switchboard duties including greeting and accommodating visitors and handling calls.

Supports with tasks such as but not limited to procurement and distribution of office supplies, retrieval, distribution, and shipment of mail and packages, etc.

Maintains a general understanding of ISO 9001:2015 quality management system and quality objectives.

Performs various other duties as assigned by Supervisor/Manager.

Required Skills

Bachelor’s Degree in Business Administration or related field, or 2+ years’ experience in administration with initial professional exposure in strategy, finance, or corporate development.

Strong interest or experience in finance, budgeting, or data analysis is a plus.

Excellent verbal and written communication skills.

Excellent time management and organizational skills with willingness to adapt to changing priorities and handle multiple tasks simultaneously.

Ability to work as a team in a collaborative environment as well as individually.

Software proficiency to include Windows and Microsoft Office. SharePoint and ERP experience preferred.

Full-time