HVAC Project Coordinator

Job Description

Kauai Mechanical Inc., a local mechanical contractor, is looking for a hard-working and motivated individual to join their team as an HVAC Project Coordinator. Being on time, reliable, hardworking and taking initiative is essential.

The HVAC Project Coordinator works under the Installations Department Manager to help coordinate, monitor, and improve the daily functions of the installations department. The HVAC Project Coordinator will work with the team to create schedules, confirm appointments, procure material, and oversee project timelines to ensure the department goals are met.

Job Functions

Process job number requests, contracts, purchase orders and change orders.

Manage project documentation, materials, status monitoring, billing, and invoicing.

Responsible for Maintaining Department Accounts Receivable and Accounts Payable.

Update RFI and submittal logs.

Prepare submittals and close-out documents.

Create and assemble the necessary job files.

Create and maintain comprehensive project documentation, plans and reports.

Coordinate project management activities, resources, equipment, and information

Break projects into doable actions and set time frames.

Liaise with clients to identify and define requirements, scope, and objectives.

Act as the point of contact and communicate project status to all participants.

Maintain and enhance ongoing relationships with customers and other contractors.

Maintain Vehicle Fleet.

Prepare and distribute proposals and other general correspondence.

Order drawings and specifications for bids.

Manage and schedule the assigned Warehouse Laborers and Sheet Metal Shop Fabricators.

Any additional duties/responsibilities deemed necessary.

Essential Values Required

Integrity: Do the right thing, always.

Quality: Taking Pride and doing everything with excellence while striving to always improve.

Leadership: Inspiring, Motivating, and Empowering others towards success.

Teamwork: Working together to achieve a common goal.

Effective Communication: Listen and seek to understand.

Perseverance: Do not give up in the face of adversity.

Job Qualifications

High school Diploma or equivalent required

Strong interpersonal skills and the ability to relate with a variety of personality types.

Good organizational and time management skills to handle multiple issues.

Attention to detail and completing work to a deadline.

Able to participate in customer relation issues and find solutions to solve customer disputes.

Understands the necessity of maximizing the productivity of the construction and technical workforce.

Understand the importance of handling sensitive/confidential information and documents.

General knowledge of the construction process is a plus.

Project Coordinator experience is a plus.

Good communication skills.

Good computer skills, (i.e., MS Word, Excel, and Project).

Job Type:

Full-time

Benefits:

Paid holidays (13)

Paid time off

Cell phone allowance

Health insurance

Vision insurance

Dental insurance

Life insurance

Disability insurance

401(k) 6% Matching

Opportunities for advancement

Schedule:

8 hour shift

Monday through Friday

Ability to commute:

Reliably commute to Lihue, HI 96766 (Required)

Education:

High school or equivalent (Required)

Work Location:

In person, on site

Full-time