Records Specialist

Job Description

Onsite - Records Specialist for Established Law Firm!

This Jobot Job is hosted by: Lisa Maloney

Salary: $50,000 - $50,000 per year

A bit about us:

We are an established law practice with multiple locations We provide counsel to a worldwide base of clients, from small startups to publicly traded enterprises, solve problems, take advantage of opportunities, and achieve business goals.

Why join us?

We offer the following benefits:

Medical/dental/vision

Short and long term disability

401k

Profit sharing annually

Flexible remote days

Competitive time off

Discretionary annual bonuses

Collaborative office environment for onsite work

Job Details

We are seeking an experienced Permanent Records Specialist to join our dynamic records management team. This is an exciting opportunity to work with a diverse group of professionals in a fast-paced environment. Our ideal candidate is someone who thrives in a challenging role, has a keen eye for detail, and has a passion for maintaining and managing records. The Permanent Records Specialist will be responsible for the organization, preservation, and retrieval of all legal documents and records. This position plays a key role in ensuring the smooth operation of our legal team by providing necessary documentation and support.

Responsibilities:

Develop and implement records management policies and classification systems.

Maintain accurate and complete records of all legal documents.

Ensure all legal documents are properly stored and easily accessible.

Retrieve and supply documents as requested by legal staff and other departments.

Conduct regular audits of the records system to ensure compliance with internal policies and legal regulations.

Coordinate with IT department to ensure the secure and efficient management of electronic records.

Train staff in records management procedures and policies, including compliance with legislation related to record keeping.

Analyze and evaluate records and reports to improve record management systems.

Collaborate with other departments to streamline the flow of paperwork and information throughout the organization.

Qualifications:

Minimum of 1 years of experience in records management, preferably in the legal industry.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Exceptional attention to detail and accuracy.

Strong analytical and problem-solving skills.

Knowledge of principles and practices of records management.

Familiarity with legal documents and terminology.

Excellent organizational skills with the ability to prioritize tasks and work under pressure.

Strong communication skills, both written and verbal.

Ability to handle confidential information with discretion.

Understanding of the principles and practices of data privacy and protection laws.

Certification in Records Management is a plus.

Join our team and take your career to the next level with this exciting opportunity. Our company offers competitive salaries, comprehensive benefits, and opportunities for professional growth. If you believe you have what it takes to excel in this role, we would love to hear from you.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Full-time

Hybrid remote