Executive Assistant II

What you’ll need to succeed as an Executive Assistant II at XPO

Minimum qualifications:

2 years of administrative assistant or office management experience

Proficiency in Microsoft Office tools (including Outlook, Word, Excel and PowerPoint)

Proven ability to multitask and meet deadlines effectively

Experience coordinating logistics for small meetings or events

Demonstrated ability to maintain strict confidentiality with company materials and information

Ability to handle varied tasks requiring discretion and independent judgment

A highly organized work style with excellent time management skills

Ability to present clear, organized and thorough information, both written and verbal

Preferred qualifications:

Bachelor’s degree or administrative certification

4 or more years of administrative assistant or office management experience

Prior experience supporting senior and/or C-suite executives

About the Executive Assistant II job

Pay, benefits and more:

Competitve compensation packager

Full health insurance benefits are available on day one

Life and disability insurance

Earn up to 15 days of PTO over your first year

9 paid company holidays

401(k) option with company match

Education assistance

Opportunity to participate in a company incentive plan

What you’ll do on a typical day:

Provide executive support to the Chief Communications Officer and Senior Vice President of Sales

Maintain accurate calendars and prioritize key deliverables

Plan and coordinate domestic and international travel itineraries and accommodations

Prepare expense reports, process invoices and manage external billing for key suppliers

Draft high-level presentations, communications and documents using Word, Excel and PowerPoint

Collaborate with others to organize a variety of team events

Support building-wide and company events, including guest office arrangements, visitor access, parking, catering and meeting room setups

Perform ad-hoc reporting as requested by executives

Serve as the liaison between building facilities and department staff for facility updates and needs, and collaborate with executive assistants across locations

About XPO

XPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and XPO. If you’re looking for a growth opportunity, join us at XPO.

We are proud to be an Equal Opportunity employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test.

The above statements are not an exhaustive list of all required responsibilities, duties and skills for this job classification.

Review XPO's candidate privacy statement here.