Administrative Assistant

The Administrative Assistant (HR) plays a pivotal role in HR operations ensuring seamless processes that align with our organizational goals. If you are looking for a meaningful role where you can support kind, hard-working employees with a growth mindset and patient focus, look no further!

Join us in a role where you can play a key role in further shaping our engaging, inclusive, and vibrant culture. As a strategic partner, Human Resources drives our success by attracting, nurturing, and developing top talent through individualized growth plans, directly enabling our employees to make a real difference in mental wellness via our products and services. We’re looking for someone with 1-3 years of administrative experience to join our team! We embrace a hybrid work model, with 3 days of onsite collaboration weekly.

What We Offer:

A mission-driven and collaborative work environment.

Competitive salary and benefits package.

Opportunities for growth and professional development.

Employee wellness initiatives and support programs.

Essential Responsibilities:

HR Operations & Compliance

Employee Records Management: Provide comprehensive support in managing employee records within the HRIS, ensuring compliance with legal and company guidelines.

Policy Assistance: Collaborate in the implementation and communication of HR policies and procedures.

Compliance Oversight: Support the organization's adherence to federal, state, and local employment laws, assisting with the preparation of documentation for audits and inspections.

HR Metrics: Assist in generating HR reports and maintaining key metrics (e.g., workforce plans, turnover, recruitment timelines) to provide foundational data for leadership insights.

Talent Acquisition

Recruitment Support: Work collaboratively to support the recruitment process, including intern program coordination, interview scheduling, and maintaining required compliance documentation (Circa, AAP).

Payroll & Benefits Administration

Payroll Data Support: Assist the payroll function by ensuring accurate documentation of employee changes.

Benefits Support: Provide support to employees regarding benefits enrollment and inquiries related to healthcare, retirement plans, and wellness programs.

Employee Engagement & Development

Program Support: Collaborate in the administration of employee engagement programs, such as recognition initiatives and development opportunities.

Feedback Coordination: Coordinate employee surveys and assist in the analysis of results to support improvement of workplace culture.

Training Logistics: Organize training sessions under the guidance of the HR Business Partner.

Operational Efficiency

HR Systems Management: Assist in the management, optimization and maintenance of HR systems, ensuring data accuracy and user accessibility.

Process Improvement: Contribute to the identification of opportunities for streamlining HR processes and implement efficiency-driven solutions.

Other Collaborative Tasks: Undertake other duties as needed to support the HR team objectives.

Knowledge, Skills, and Abilities:

Solid understanding of fundamental HR best practices & operations.

Working knowledge of HR software/systems (HRIS, ATS) for process application.

Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) for communication & basic data management.

Strong organizational & time-management skills; detail-oriented.

Excellent interpersonal & communication skills; collaborative & supportive.

Demonstrated ability to handle sensitive info with confidentiality & professionalism in a team.

Positive, collaborative mindset; willing to contribute to process improvements.

1-2 years' experience assisting with HRA administration.

Education and Experience:

Associate’s degree (preferred) in Business, Communications, English, Human Resources, Social Work, or a related field.

Minimum of 2 years of experience in an HR administration or operations-focused role.

Preferred Skills:

Familiarity with the principles of wellness and employee engagement programs.

Experience working in a healthcare, regulated environment preferred.

Physical Requirement:

Standing/Sitting 90%

Walking/Bending/Stooping 10%

Lifting Requirements 25lbs

Travel by air, rail, auto (% of time) 0%

*Applicants must be authorized to work for any employer in the US. We are unable to sponsor or assume responsibility for employment visa/work authorization at this time.

Neuronetics is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Neuronetics makes hiring decisions based solely on qualifications, merit, business needs at the time.

Regular Full-Time