Contract Specialist

Job Description

Who We Are

EMI, or Environmental Management Inc. was established over thirty years ago, and during this time, we have become one of the largest landscape companies in Central Ohio. We believe our individual employees are our greatest asset. Our commitment to creating an optimal work environment that nurtures personal growth and fosters goal achievement for all our employees is unwavering.

Environmental Management Inc. is an Accredited Design/Build, Irrigation, and Maintenance Landscaping company serving clients throughout central Ohio. We take pride in our customer-centric approach to creating outdoor environments that suit our clients' lifestyles. Our success lies in our dedication and innovative landscape design ideas, which have enabled us to strike a balance between growth and personal relationships with our clients and team. With our knowledgeable staff, continuous growth, and unwavering commitment, we aim to maintain our position as the top landscape design/build company in Central Ohio.

Summary:

We are seeking a detail-oriented and highly organized Contract Administrator to join our growing team. This role is critical to the success of our landscape maintenance, construction, and snow removal operations, ensuring that all client, subcontractor, and vendor contracts are accurately prepared, tracked, and maintained. The ideal candidate will have a strong background in administrative support and the ability to thrive in a fast-paced, seasonal environment.

Key Responsibilities:

Prepare, review, and manage service agreements and construction contracts for landscape maintenance, installation, and snow removal projects.

Track contract milestones, renewal dates, insurance certificates, and compliance documentation.

Work closely with sales, project managers, and accounting to ensure contract terms align with pricing, scopes of work, and timelines.

Ensure all subcontractors meet insurance and licensing requirements prior to project mobilization.

Maintain organized and up-to-date digital and physical contract records.

Monitor contract performance and follow up on incomplete documentation or missing signatures.

Assist with bid preparation, proposals, and RFP responses as needed.

Provide administrative support for seasonal service agreements and renewals.

Support risk management efforts by ensuring all contracts include proper indemnification and liability clauses.

Handle contract close-out procedures and document retention compliance.

Qualifications:

2+ years of experience in contract administration, project coordination, or a related administrative role (preferably in construction, landscaping, or facilities services).

Familiarity with contract terms, insurance requirements, and legal terminology.

Exceptional attention to detail and organizational skills.

Ability to manage multiple deadlines and priorities with minimal supervision.

Strong communication and collaboration skills to work cross-functionally with internal teams and external stakeholders.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with CRM or project management software is a plus.

Knowledge of Columbus-area contracting standards or municipal contracts is a bonus.

Working Conditions:

Primarily office-based.

Full-time position with standard office hours; may require occasional evenings or weekends.

Benefits:

Competitive Medical, Dental & Vision options including HSA, FSA and DCFSA.

Employer paid life insurance, STD & LTD.

401K and Employer Match.

Ancillary Benefits.

Paid Time Off (PTO).

Tuition Reimbursement.

Learning and Development opportunities.

As an EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER, Environmental Management Inc. does not discriminate against applicants or employees because of their age, race, color, religion, national origin, sex, or on any other basis prohibited by law. Furthermore, Environmental Management Inc. will not discriminate against applicants or employees because he or she is physically or mentally handicapped, a disabled veteran, a veteran of the Vietnam era, or has a non-job related medical condition, provided he or she is qualified and meets the requirements established by Environmental Management Inc. for the job. As an employment AT WILL EMPLOYER, the employee or employer may terminate employment at any time and for any reason.

Full-time