Accounts Payable - Onsite

Job Description

Job Title: Accounts Payable Specialist

Location: Vero Orthopaedics – Vero Beach

Job Type: Full-Time (Monday – Friday, 8:00 AM – 5:00 PM) Onsite

Reports To: Head of Finance and Business Development

As experts in their fields, our specialists and orthopaedic doctors at Vero Orthopaedics apply their dedication and expertise to provide customized treatment plans focused on your needs and goals. We treat a broad range of orthopaedic and neurologic injuries and conditions and are proud to offer rehabilitative, diagnostic, and other services to keep you moving.

Since 1976, our doctors and specialized staff have been the region's experts in orthopaedic, neurologic, and rehabilitative care. With our commitment to serve the needs of each patient, we proudly offer both innovative and conservative treatments for compassionate, individualized care to members of our communities in Vero Beach, Sebastian, and the surrounding areas.

At Vero Orthopaedics, we know that our employees are our best assets when it comes to providing exceptional orthopaedic care for our patients. It is for this reason that we are dedicated to hiring the most qualified staff to uphold our standards of care.

Job Summary:

The Accounts Payable Specialist is responsible for managing the company’s payables process, ensuring timely and accurate processing of invoices, posting of bills, and scheduling payments. This role will play a crucial part in maintaining strong vendor relationships, reconciling accounts, and supporting the financial health of the organization. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple tasks efficiently.

Qualifications & Requirements:

Experience: Minimum of 2+ years of accounts payable or general accounting experience.

Education: High school diploma or equivalent required; associate’s or bachelor’s degree in accounting, finance, or a related field is preferred.

Skills:

Proficiency in accounting software (e.g., QuickBooks, Sage Intacct, Bill, or similar).

Strong attention to detail and accuracy in data entry and financial transactions.

Excellent organizational and time management skills.

Strong communication skills for vendor and internal team interactions.

Ability to work independently and prioritize tasks effectively.

Experience in healthcare, finance, or a related industry is a plus.

Key Responsibilities:

Invoice & Payment Processing

Review and reconcile invoices for accuracy, ensuring proper approvals and documentation.

Post bills and expenses into the accounting system in a timely and accurate manner.

Prepare and schedule payments, ensuring compliance with payment terms and company policies.

Maintain accurate records of all accounts payable transactions.

Reconciliations & Vendor Management

Reconcile vendor statements and resolve discrepancies in a timely manner.

Communicate with vendors regarding payment inquiries, outstanding balances, and any necessary adjustments.

Maintain positive relationships with vendors and internal departments to streamline the payables process.

Financial Reporting & Compliance

Assist in month-end closing activities by ensuring all invoices are posted and payments are recorded accurately.

Support audits by providing necessary documentation related to accounts payable.

Ensure adherence to company financial policies and procedures.

Other Duties as Assigned

While the primary focus of this position is Accounts Payable, this role may also include support for the billing department as needed. Responsibilities may evolve over time based on department needs and the candidate’s skills and availability. Potential tasks could include:

Assist the Head of Finance and Business Development with additional tasks as needed.

Identify opportunities for process improvements in accounts payable operations.

Perform the daily deposit processes.

Assist with unapplied payment research and resolution.

Process patient or payer refunds.

Support accounts receivable functions and projects as assigned.

Benefits Offered: Medical, Vision, Dental, 401K.

We offer Competitive Pay, Benefits, & Paid Time Off

Must pass a background check and drug screen.

Full-time